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Administrative Assistant, Human Resources

3 months ago

Ottawa, Ontario, Canada Royal Canadian Mint Full time

The Royal Canadian Mint is hiring an Administrative Assistant, Human Resources who can thrive in a dynamic and inclusive environment.


Reporting to the Director, Total Compensation and People Analytics & Technology Services, the Administrative Assistant is responsible for providing support and coordinating an extensive range of administrative tasks.

The incumbent must be very organized and must maintain a high degree of confidentiality, be discreet, and capable of working independently.


Essential Duties and Responsibilities:

  • Performs administrative duties to ensure that all support activities necessary for the Human Resources section are carried out in an efficient and timely manner.
  • Maintains working schedules, coordinates arrangements for meetings and resolves conflicting priorities for the HR leaders.
  • Prepares correspondence, presentations, reports, and manages records and other documentation.
  • Provides support with coordinating the logistics of various projects and programs such as Rewards & Recognition, Take Your Kids to Work Day, Long Services Awards, etc.
  • Creates and processes purchase orders for the HR section using the Mint's requisition system, pays invoices and reconciles the cost center budgets on a regular basis
  • Coordinates travel reservations, verifies travel claims for accuracy and coordinates expense claim management for the HR leaders.
  • Maintains and handles the safekeeping, retention and archiving of HR records.
  • Provides back upsupport for the Executive Assistant of the Office of the VP, HR.

Requirements:

  • College diploma or certificate in office administration or a related field. A combination of education and relevant work experience will be considered.
  • 35 years of relevant experience.
  • Must have indepth knowledge of various software programs (

Microsoft Office:
Word, Excel and PowerPoint).

  • Ability to thrive in a fastpaced, confidential and sensitive environment and work effectively under pressure to meet set deadlines.
  • Excellent administrative abilities, strong organizational skills and detailoriented.
  • Effective communication, interpersonal and presentation skills.
  • Collaborative, open minded and creative in a teamoriented setting.
  • Adaptable, reliable and takes initiative.
  • Positive attitude, supports team efforts and works cooperatively with others.
  • Fluently bilingual (English & French) is mandatory.
The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.

**Ready to mint your career?