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Supervisor, Payroll Accounting

3 months ago

Toronto, Ontario, Canada Aecon Full time

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

  • Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We're passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • Believe in helping you build your career through our Aecon University and Leadership Programs.
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?

Reporting to the Senior Manager Payroll, the Supervisor, Payroll Accounting will be leading a team to ensure payroll functions are completed accurately and timely. You will be overseeing operational processes and system(SAP) success for all divisions.

You will have a direct impact on payroll and HR procedures and policies that lead to audit compliance and continuous relationships between business units.

Your interactions go beyond your team to include employees and management at varying levels across multiple divisions. External auditors, payroll authorities, regulatory bodies, vendors and union representatives.

You will implement processes and procedures to successfully oversee the Payroll team.


What You'll Do

  • Facilitate team meetings and work in conjunction with the Payroll Management team
  • Manage effective internal/external client relationships within own area of responsibility and build client relationships with key internal partners.
  • Promote professional and accurate responses to email and voice mail queries within 24-hour SLA
  • Provide project leadership for cross functional projects with ability to focus on continuous improvement of operational processes and system (SAP)
  • Escalate potential service issues and audit compliance concerns to Sr. Manager, Payroll
  • Evaluate, recommend, develop/refine and implement payroll policies and procedures in line with departmental strategies and legislation requirements.
  • Interpret day-to-day business priorities and work with the team to meet changing business needs.
  • Research, develop and maintain external and internal audit requirements to ensure effectiveness and efficiency of all payroll related processes.
  • Work with external and internal auditors and payroll tax authorities on information relating to internal processes, controls and tax remittances.
  • Support and manage recurring and year end processes.
  • Manage specified payroll functions for compliance and ensure accurate and timely master data and payroll processing.
  • Supervise a team of two or more employees.
  • Optimize the contribution of the team and implement workable solutions to business issues/problems with minimum referral to management.
  • Assist management team to create annual team objectives and conduct performance reviews.
  • Train team members on new or enhanced operational procedures and policies.
  • Organize coverage for team members for vacation, absences, and/or high-volume work periods to ensure departmental needs are met (cross-training)
  • Assist with processing and balancing of monthly GL reconciliations of various accounts, EI, CPP, WSIB, EHT, CRA tax remittances etc.
  • Assist with year-end processing, validation and balancing of T4's, T4A's, Releve 1's, W2's and year end filings to applicable government bodies.
  • Prepare accounting journal entries when required, along with the appropriate analysis involved with such preparation.
  • Assist with Remitting all regulatory remittances in a timely fashion and reconcile/balance on a quarterly basis.
  • Maintain key internal control documentation.
  • Document payroll and payroll accounting processes.


What You Bring to the Team

  • 5-7 years of experience in a payroll department
  • Accounting experience required
  • PLP Certification an asset
  • Strong analytical and innovative problem-solving skills
  • Ability to manage and lead staff to excellent performance
  • Ability to think independently
  • Must be a team player
  • Excellent written and oral communication skills
  • Strong time management and proven ability to meet deadlines
  • Must be highly organized
  • Extensive knowledge of SAP
  • Proficient at MS Office (Advanced Excel preferred)
  • Knowledge of payroll Legislation
  • Prior system conversion experiences an asset
  • Experience interpreting Union Contracts an asset

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.