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Executive Assistant

3 months ago

Burlington, Ontario, Canada Eiffage Canada Full time

Scope:

Temporary placement covering a Maternity Leave with an estimated start in mid September months with the possibility of extension or permanent placement).

Based out of the Eiffage in Canada office located in Burlington, ON and working under the direction of the CEO.

The Executive Assistant is responsible to provide administrative support services including, but not limited to, the following job responsibilities:

Roles and Responsibilities:

  • First point of contact for Burlington Office. Welcome and assist clients or visitors of the company, both in person and over the phone
  • Open and distribute mail. Arrange couriers and deliveries
  • Order and Maintain stationery, office and kitchen supplies ensuring sufficient inventory levels are maintained
  • Manage a variety of administrative duties (e.g., research, produce correspondence and reports, formatting, assembly of presentations and document management)
  • Scheduling and maintaining office calendar of events for CEO (board room bookings, special events, etc.)
  • Responsible for attending and taking minutes for Sr. Management meetings and weekly project meetings
  • Any additional assistance and special projects as assigned by the CEO

Job Requirements:

Skills:

  • Extensive understanding of Technology; IT, Integration of Software and new platforms, installs and modifies as well as makes minor repairs to computer hardware and software systems
  • Demonstrates a professional attitude with a high degree of integrity and diplomacy
  • Confidence and maturity to interact with public, employees and senior management
  • Selfmotivated. Ability to work alone or in a team environment
  • Ability to provide and maintain confidential support
  • Excellent problem solving and troubleshooting skills
  • The ability to communicate technical information in an accessible manor to non technical employees

Qualifications:

  • 35 years' experience as an Executive Assistant in a professional environment
  • Master skills in Microsoft Suite (Microsoft Word, Excel, PowerPoint, SharePoint)
  • Excellent oral and written communication skills