Current jobs related to Administrative Assistant, Student Recruitment - Hamilton, Ontario - McMaster University

  • Student Safety Specialist

    2 weeks ago

    Hamilton, Ontario, Canada First Student Canada-Transco Full time

    About the RoleWe are seeking a skilled and safety-conscious School Bus Driver to join our team at First Student Canada-Transco. As a key member of our transportation team, you will be responsible for safely transporting students to and from school, ensuring their well-being and safety throughout the journey.Key ResponsibilitiesOperate a school bus in a safe...

  • Student Safety Specialist

    3 weeks ago

    Hamilton, Ontario, Canada First Student Canada-Transco Full time

    About the RoleWe are seeking a skilled and safety-conscious School Bus Driver to join our team at First Student Canada-Transco. As a key member of our transportation team, you will be responsible for safely transporting students to and from school, ensuring their well-being and safety throughout the journey.Key ResponsibilitiesOperate a school bus in a safe...

  • Student Services Counsellor

    3 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    Job Title: Student Services CounsellorAitchison College of Technology & Health Sciences Inc. is seeking a highly skilled and compassionate Student Services Counsellor to join our team. As a key member of our student support services, you will play a vital role in providing guidance and support to students, helping them navigate academic and personal...

  • Student Services Counsellor

    3 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    Job Title: Student Services CounsellorAitchison College of Technology & Health Sciences Inc. is seeking a highly skilled and compassionate Student Services Counsellor to join our team. As a key member of our student support services, you will play a vital role in providing guidance and support to students, helping them navigate academic and personal...

  • Student Services Counsellor

    2 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    Job Title: Student Services CounsellorAitchison College of Technology & Health Sciences Inc. is seeking a highly skilled and compassionate Student Services Counsellor to join our team. As a key member of our student support services, you will play a vital role in providing guidance and support to students, helping them navigate academic and personal...

  • Student Services Counsellor

    2 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    Job Title: Student Services CounsellorAitchison College of Technology & Health Sciences Inc. is seeking a highly skilled and compassionate Student Services Counsellor to join our team. As a key member of our student support services, you will play a vital role in providing guidance and support to students, helping them navigate academic and personal...

  • Student Services Counsellor

    7 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them to achieve their academic and personal goals.Key...

  • Student Services Counsellor

    7 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them to achieve their academic and personal goals.Key...

  • Student Services Counsellor

    1 week ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them to achieve their academic and personal goals.Key...

  • Student Services Counsellor

    1 week ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them to achieve their academic and personal goals.Key...

  • Student Services Counsellor

    6 hours ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    Job Title: Student Services CounsellorAitchison College of Technology & Health Sciences Inc. is seeking a highly skilled and compassionate Student Services Counsellor to join our team. As a key member of our student support services, you will play a vital role in providing guidance and support to students, helping them navigate academic and personal...

  • Student Services Counsellor

    3 hours ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    Job Title: Student Services CounsellorAitchison College of Technology & Health Sciences Inc. is seeking a highly skilled and compassionate Student Services Counsellor to join our team. As a key member of our student support services, you will play a vital role in providing guidance and support to students, helping them navigate academic and personal...

  • Student Services Counsellor

    3 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them navigate academic and personal challenges.Key...

  • Student Services Counsellor

    4 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them navigate academic and personal challenges.Key...

  • Student Services Counsellor

    7 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and counselling to students, helping them navigate academic and personal challenges.Key...

  • Student Services Counsellor

    7 days ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and counselling to students, helping them navigate academic and personal challenges.Key...

  • Student Services Counsellor

    18 hours ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them navigate academic, personal, and social...

  • Student Services Counsellor

    19 hours ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them navigate academic, personal, and social...

  • Student Services Counsellor

    1 week ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them to achieve their academic and personal goals.Key...

  • Student Services Counsellor

    1 week ago

    Hamilton, Ontario, Canada Aitchison college of technology & Health sciences Inc. Full time

    About the RoleWe are seeking a highly skilled and compassionate Student Services Counsellor to join our team at Aitchison College of Technology & Health Sciences Inc. As a key member of our student support services, you will play a vital role in providing guidance and support to our students, helping them to achieve their academic and personal goals.Key...

Administrative Assistant, Student Recruitment

3 months ago

Hamilton, Ontario, Canada McMaster University Full time

Schedule
Monday - Friday; 8:30-4:30 (HYBRID)

Education Level
College Diploma

Career Level
3 years of relevant experience


For this role, you'll need experience planning and executing in person and virtual events, including organization of volunteers, sourcing and set-up of software, and all other logístical details.

You can problem-solve your way through any planning hiccup and remain calm under pressure while juggling multiple items at once.


  • Job Summary:_


Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures.

Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks.


  • Purpose and

Key Functions:
_

  • Establish priorities for general office operations.
  • Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
  • Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
  • Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
  • Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
  • Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
  • Provide policy and procedure information to others.
  • Gather and compile the paperwork required to facilitate hiring and payment processes.
  • Collect, verify, and input data into a variety of spreadsheets and databases.
  • Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
  • Write a variety of formal notes and records such as meeting minutes.
  • Update and maintain information on websites and social networks.
  • Format, word process, edit, and proofread a variety of documents and materials.
  • Monitor and order office supplies.
  • Source and obtain pricing information for office supplies and equipment.
  • Set up and maintain filing systems, both electronic and hard copy.
  • Classify, sort, and file correspondence, records, and other documents.
  • Update and maintain confidential files and records.
  • Handle sensitive material in accordance with established policies.
  • Assemble, copy, collate, and disseminate a variety of documents and materials.
  • Open and distribute incoming mail and faxes.
  • Prepare outgoing mail, faxes, and courier shipments.
  • Requirements:_
  • 2 year Community College diploma in Office Administration or related field of study.
  • Requires 3 years of relevant experience
  • Assets:_
  • Excellent organization skills and attention to detail
  • Ability to prioritize effectively and meet competing deadlines
  • Excellent written and verbal communication skills with an ability to effectively communicate with individuals at all levels
  • Proven capacity to multitask and handle a high volume of work
  • Experience with managing schedules and minute taking
  • Strong technical competency and experience with virtual event platforms
  • Strong proficiency in MS Office including Word, Excel, PowerPoint and Outlook
  • Proficiency in Mosaic/PeopleSoft finance and HR modules
  • Previous work experience in student recruitment and/or events planning
  • Administrative experience in an academic environment, including working knowledge of institutional policies and procedures
  • Experience with virtual event platforms considered an asset
  • Additional Information:_
Evening and weekend work will be a regular requirement for this job.

How To Apply

Employment Equity Statement


McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.


The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence.

In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

  • Human Resources Service Centre at ext. 222-HR , or
  • Faculty of Health Sciences HR Office at ext. 22207, or
  • School of Graduate Studies at ext. 23679
to communicate accommodation needs.