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Operations Coordinator

3 months ago

Oakville, Ontario, Canada Geotab Full time
**Who you are: We are always looking for amazing talent who can contribute to our growth and deliver results Geotab is seeking a Operations Coordinator who will works closely with cross-functional teams to assist in project planning, resource management, and process optimization. If you love technology, and are keen to join an industry leader — we would love to hear from you

**What you'll do: As a Operations Coordinator your key area of responsibility will be to coordinate tasks, monitor project progress, maintain detailed documentation and provide administrative support to operations leadership to meet business objectives. You will need to work closely with various teams and departments within Geotab. To be successful in this role you will be a self-starter with strong written and verbal communication skills and organizational skills.

How you'll make an impact:

  • Support the management of our department with processes and best practices as the needs of the business evolve, or as issues are identified.
  • Perform administrative tasks within the department to support the organization.
  • Support complex projects and manage basic projects from concept to completion.
  • Maintain onboarding checklists for the department.
  • Maintain administrative documentation, e.g. department wiki, distros, checklists.
  • Manage, organize, and update relevant data using Google Sheets.
  • Prepare training, presentations and written communications.
  • Coordinate and distribute department personnel communications, or other department specific news, both within the department and to other departments within Geotab.
  • Follow up on and ensure department employees are meeting their administrative duties, e.g. completing mandatory courses.
  • Plan and facilitate meetings, and take meeting minutes as required.
  • Research and investigate information to enable strategic decisionmaking by others.
  • Support basic reporting and analytics gathering, as required.
  • Collaborate and generate a spirit of cooperation while coordinating diverse activities and groups within a team environment.
  • Assist in organizing team building events.

What you'll bring to this role:

  • Post-secondary diploma/degree in Business Administration and/or Communications.
  • Equivalent combination of education and/or work experience in related field may be substituted.
  • 13 years of experience in administrative/project management or a similar role.
  • Experience working within a technical or engineering organization/knowledge of the hightechnology industry is an asset.
  • Ability to work collaboratively with crossfunctional teams and build positive working relationships to achieve common goals.
  • Excellent verbal and written communication skills to effectively communicate with team members, stakeholders, and external partners.
  • Strong problemsolving skills to identify issues, analyze root causes and implement effective solutions in a timely manner.
  • Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides).
  • Entrepreneurial mindset and comfortable in a flat organization.