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administrative assistant

3 months ago

Red Deer, Alberta, Canada Motion Fitness Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
  • or equivalent experienceWork setting
  • Willing to relocateTasks
  • Arrange and co-ordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Supervise office and volunteer staff
  • Assign, co-ordinate and review projects and programs
  • Plan, organize, direct, control and evaluate daily operationsSupervision
  • 3-4 peopleComputer and technology knowledge
  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office
  • Electronic mailTechnical terminology
  • BusinessArea of specialization
  • Correspondence
  • Reports and records
  • Invoices
  • Charts, tables, graphs and diagramsTransportation/travel information
  • Own transportation
  • Public transportation is availableWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervisionPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Client focus
  • Time managementScreening questions
  • Are you available for the advertised start date?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?