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Events Coordinator

3 months ago

Old Toronto, Ontario, Canada BeachHead Inc. Full time
Are you driven by collective success? Do you believe collaboration can transform a good idea into a great one? Do you understand the power of an inclusive team that enjoys working together to create a shared vision? Then, Apply Now

Working with one of the top financial clients this role calls for an Events Coordinator. The successful candidate will be responsible for assisting Senior Wealth Event Planners with the development and execution of events to meet businesses/client needs.

Responsibilities:
  • Building registration sites and managing attendance lists
  • Managing hotel rooming lists
  • Venue/vendor sourcing, contracting and negotiations based on specified budgets
  • Compiling data on post-program surveys and development of post-program feedback summaries
  • Working with project team members to assist with the administration of various departmental initiatives
  • Researching opportunities to maximize the experience, budget and technologies used
  • Assist with the packing and shipping of materials and ordering supplies
  • Processing invoice payments
  • Providing other administrative support as required to assist Senior Event Planners in preparing and plan for events
  • Provide onsite support for client's Wealth business and client events to assist with room set up, registration desk andother onsite support responsibilities.
  • Strong commitment to providing superior service to client's Business Partners.
  • Ability to cultivate and work closely with Wealth business partners (at all management levels), Commercial, Securities, CAPA, external vendors (ex. AV providers, hotels, gifting vendors etc...) and community

    partners.
  • Work collaboratively on multiple events at the same time, with several different team members.
  • Demonstrate theability to communicate well and share responsibilities with co-workers.
Desired Skill Set:
  • 3 years of experience planning multi-day conferences, large social events
  • 3 years of proficiency in MS Office Suite (e.g., PowerPoint, Excel, Word, etc.)
  • 2 years of expertise with event Management/registration software such as SurveyMonkey, Cvent, Fluid, etc
  • Ability to prioritize with excellent time management skills
  • Ability to travel as required
  • Excellent Communication – written and verbal
  • Exceptional relationship-building, management and negotiation skills
  • Degree in Event Management, Marketing, Communications, or other relevant designation
Nice To Have:
  • Familiarly with hosting virtual events
BeachHead is an equal opportunity agency and employer. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.

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