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Office Administrative Assistant

3 months ago

Mississauga, Ontario, Canada Clinosol Research Inc. Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 35 hours per week
  • Education: College/CEGEP
  • Experience: 7 months to less than 1 year
- or equivalent experience

Work setting:

  • Vocational evaluation and training centre
  • Consulting firm

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Train, direct and motivate staff
  • Supervise office and volunteer staff
  • Plan, develop and implement recruitment strategies
  • Oversee the preparation of reports
  • Oversee development of communication strategies
  • Negotiate collective agreements on behalf of employers or workers
  • Manage contracts
  • Manage training and development strategies
  • Maintain and manage digital database
  • Establish and implement policies and procedures
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Conduct research
  • Assign, coordinate and review projects and programs
  • Work with mínimal supervision
  • Perform data entry
  • Oversee payroll administration
  • Provide customer service
  • Advise senior management
  • Oversee the analysis of employee data and information
  • Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge:

  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • MS Outlook

Area of work experience:

  • Occupational health and safety

Area of specialization:

  • Correspondence
  • Reports and records
  • Contracts
  • Invoices
  • Charts, tables, graphs and diagrams
  • Project management

Work conditions and physical capabilities:

  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability:

  • Ability to multitask
  • Accurate
  • Client focus
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Adaptability
  • Quick learner
  • Time management