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Administrator, Committees and Networks

3 months ago

Toronto, Ontario, Canada The Association of Faculties of Medicine of Canada Full time

Job Title:
Administrator, Committees and Networks (Social Accountability) - term position until December 2025

Location:
Remote within Canada

Department:
Governance

Reports To:
Manager, Social Accountability

Starting Salary range:
Range: $52, $59, grade 3)

Job InformationCome join the AFMC team, where innovation in medical education meets a flexible and supportive work environment As a team, we hold a deep commitment to a set of core values that guide our every action.

Integrity is our foundation. Collaboration is our driving force. Engagement is vital. Equity is at the heart of our mission. Lastly, innovation propels us forward.

We're proud to offer a remote work setting that not only allows you to contribute from the comfort of your home but also promotes work-life balance through a 35-hour workweek and flexible scheduling options.

In addition to an empowering and collaborative culture, AFMC provides an excellent benefits package, ensuring your well-being is our priority.


And let's not forget about the future:

we offer a defined benefit pension program through HOOPP, setting you on the path towards financial security in your retirement years.

Experience the unique blend of purposeful work and quality of life at AFMC

Job Summary:


As a vital member of the Social Accountability team, the Administrator, Committees and Networks (Social Accountability) plays an active role in a range of national-scale initiatives of the AFMC.

Reporting to the Manager, Social Accountability, this position provides secretariat and administrative function, and supports the Committees and Networks with a focus on Social Accountability that include external stakeholders, partners and committed volunteers.

The incumbent is a detail-oriented and proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks efficiently to ensure the smooth functioning of all social accountability related activities.


Role Responsibilities:

  • Reporting to the Manager, Social Accountability, support the ongoing advancement and evaluation of the AFMC Strategic Plan actions related to Social Accountability (SA).
  • Collaborate and work as part of a cohesive team to ensure effective communication and engagement.
  • Coordinate all aspects of committee and network meetings, including scheduling, agenda preparation, meeting logistics, document distribution, briefing notes, minutes, and followup on action items etc., ensuring accuracy, completeness, and timeliness.
  • Support the advancement of adhoc projects aligned with the AFMC's mandate.
  • Accurately document committee and network decisions, discussions, and action items.
  • Assist in the collection, development, editing and proofreading of materials required for various meetings.
  • Maintain organized records of committee & network activities, including membership lists, meeting schedules, and documents.
  • Serve as a point of contact for committee and network members, addressing inquiries, providing information, and facilitating communication.
  • Assist in the development and implementation of committee and network related policies, procedures, guidelines, and work plans.
  • Maintain committee and network archival records, contact management, and website elements.
  • Provide backup support for team members as needed.
  • Assist with Vice President, Social Accountability travel and calendar management.
  • Willing to travel occasionally and work flexible hours to meet deadlines, as required and
  • Other duties as assigned.

Direct Reports:

  • None.
What you'll need to be successful in the role (essential qualifications):

  • Post-secondary certificate or degree in business, administration or a related field; OR equivalent experience;
  • 12 years' experience in an administrative support role;
  • Experience coordinating meetings for 1530 people, including supporting agenda development and minuting.
  • Proficient with various software programs, such as Zoom/MSTeams, Outlook, Word, Excel, PowerPoint, etc;
  • Demonstrated experience communicating information and ideas in speaking and writing effectively.
  • Bilingual (English and French) oral, written and reading comprehension skills
  • Ability to respond effectively to the most sensitive inquiries.

Nice to have, but we'll also help you get there:

  • Experience in non-profit and/or medical education/health research sector.
  • Experience with initiatives or programs related to social accountability, equity, diversity, and inclusion (EDI), antiracism, antioppression and working with equitydeserving groups.

Core competencies of all AFMC team members (essential):

  • Represents AFMC staff values (Collaboration, Excellence, Inclusivity, Respect, Trust) to internal and external stakeholders.
  • Plans, organizes, and prioritizes workloads for self and/or direct reports.
  • Displays strong comprehension of instructions and work assignments.
  • Exhibit