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Event Coordinator

3 months ago

Greater Toronto Area, Canada Robertson & Company Ltd. Full time

Position Title: Event Coordinator

Est. Start Date: June 17, 2024

End Date: June 12, 2026

Length of Contract: 2 years

Possibility of Extension?: Yes

Possibility of Full Time Employment?: Yes

Physical Working Location (required): 33 Dundas West, Toronto, ON - BMO

Is this role remote?: Hybrid (2-3 days in office)

Hours of Operation: 9am – 5pm

Banking Group: Corporate Areas

LOB: People, Culture & Brand

Pay Rate:

IC: $35.50/hr

T4: $31.50/hr

Under the direction of the Head, Wealth Management & Enterprise Events, this job is accountable for creating and delivering consistently great client experiences through the planning and execution of events, both internal and external, for BMO Financial Group. These events are highly visible and involve interaction with clients as well as senior-level executives. The role has responsibility for managing budgets, logistics, engaging business partners, managing internal and external communications, executing, and tracking and reporting results. Must represent the organization with professionalism, courtesy and integrity.

Collaboration: This job must work with appropriate Marketing Managers to share information and assist in developing event strategies & plans that align with overall corporate & brand strategy. This job also involves coordination with other areas of Corporate Marketing & Strategy and external suppliers.

Advisory: This job must interact with senior executives of the bank to provide briefing materials, advice & guidance

Creating great client experiences

Increasing brand visibility in all markets where the bank does business

Making recommendations that significantly improve operational efficiency and effectiveness

Business Delivery and Operational Effectiveness (50%)

Design and delivery of consistently great client experiences

Provide guidance and recommendations as well as execution for internal & external conferences and events in support of cross-border groups.

Develop and obtain required budget and client strategy approvals from executives

Assist in the development and execution of annual event strategies to meet business objectives

Prepare briefing materials and coordinate event schedules for senior executives

Develop and manage event calendars

Assist in the development and implementation of event tracking mechanisms to assess program effectiveness and alignment with overall strategic goals

Provide credible advice and support to senior BMO executives during events and internal conferences

Identify and assess competitor conferences and events

Selection and oversight of promotional merchandise used at events.

Client and Relationship Management (40%)

Serve as a contact for, and interact with, senior BMO executives and clients as they participate in BMO events and conferences

Interact with senior BMO FG executives through briefings and meetings as they participate in events and conferences

Build and enhance relationships with external suppliers to provide best-in-class events and conferences

Represent BMO with professionalism, courtesy and integrity

Risk Management and Control (10%)

Responsibility for ensuring standards are applied to all conferences and events

Responsibility for quality control of conferences and events

Knowledge:

Minimum 2-3 years work experience in event management, including demonstrated project management expertise

University degree

Event Planning College Certificate considered an asset

Fundamental understanding of banking as well as knowledge of products and services

Strong understanding of strategies and objectives of individual groups across the organization

Awareness of financial services competitive marketplace and trends

Skills:

Professional polish and ability to interact with very senior executives and clients.

Team player, motivated and committed, self-starter and quick learner, confident, assertive, strong interpersonal skills

Flexibility and ability to work in ambiguity and under pressure, as well as handle multiple projects simultaneously and resolve conflicts on site

Strong communicator

Excellent organizational skills and attention to detail

Solid written communication skills

Awareness of current affairs

Coaching, mentoring and development of staff needs

Ability to effectively manage large, complex budgets

Demonstrated ability to think strategically

Strong proficiency in Excel, PowerPoint, Word & Adobe Acrobat

Skilled in project management

Ability to work across the organization