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Project Administrator

3 months ago

Vancouver, British Columbia, Canada ZGF Architects Full time
ZGF is seeking a
Project Administrator to join our team in our
Vancouver office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills.
As a
Project Administrator, you will.

  • Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system.
  • Create, proof, edit, copy and distribute general and projectrelated correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.).
  • Set up and maintain project files per established procedures.
  • Create and coordinate project presentations, reports and other deliverables.
  • Schedule and support project meetings, including room setup, coordination of food and beverage needs and conference room cleanup.
  • Arrange travel and associated logistics.
  • Assist with general office and front desk duties on occasion, as needed to support the administration team.

Qualifications:

  • Bachelor's degree preferred.
  • Minimum of 34 years of midlevel administrative experience, preferably some within the A/E/C field.
  • Meticulous organizational and filing skills.
  • Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities.
  • Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements.
  • Ability to work in multiple computer programs simultaneously.
  • Proficiency in Microsoft Office Suite required.
  • Proficiency with Microsoft Teams preferred.
  • Aptitude for learning new software.
  • Knowledge of architectural/engineering terminology a plus.
  • Cover letter
  • Resume
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