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Residence Life Coordinator

3 months ago

Richmond Hill, Ontario, Canada Campus Living Centres Full time

Position Summary and Job Magnitude


In addition to the Residence Life coordinator's (RLC) other operational duties, the RLC is responsible for the operation and organization of the local properties Residence Life services.

The RLC is responsible for ensuring that academic and social programming is occurring in the residence. The RLC supervises and directs the activities of the Residence Advisors (RA) and Residence Council (RC). The RLC also sits on the hiring board for and recommends hiring or release of Residence Life Staff.

Essential Functions and Basic Duties
Programming/Student Involvement

  • The RLC shall see to the development of Program Models based on both the standards set forth by Campus Living Centres (CLC) and the RLC's affiliated institution. This may include but is not limited to a monthly/yearly program calendar and insuring that all types of events (active, passive, social and academic) are well balanced.
  • The RLC shall ensure a SOS program is present.
  • The RLC shall help to promote a Monthly awareness program within the residence.
  • The RLC shall implement a Residence Rewards program.
  • The RLC shall continually follow through and up with suggestions given by students in the posted suggestion box. The RLC shall also post the students suggestions and responses from the RLC/ Staff in a centralized location.
  • The RLC shall take initiative to fundraise for both the Residence Life Department and the Student Handbook
  • The RLC shall implement and follows through with Orientation Development.
  • The RLC shall work with the Residence Life Staff to create and distribute a monthly newsletter or communication piece for the students.
  • The RLC shall ensure that the Residence Life Staff are creating an educational bulletin board once per month and are maintaining and updating all bulletin boards regularly.
  • The RLC shall review Property Event Request Forms (PERFS), evaluations and waivers to ensure they are properly completed. The RLC shall also make sure that PERFS are filed in a binder and are approved through all proper channels.
  • The RLC shall approve any advertising used for events/ programs etc. to guarantee they use appropriate messages and images.
  • The RLC shall conduct an Evaluation on the Program Model and do any further Research and development to the Model to keep it current.
  • The RLC shall be familiar with Invoicing, Ordering and Program Admin.
Administration/Human Resources

  • The RLC shall participate in the hiring and recruitment of Residence Life Staff.
  • The RLC shall administer Performance Evaluations for Residence Life Staff.
  • The RLC shall be responsible for the scheduling of Residence Life Staff.
  • The RLC shall track all appropriate paperwork (Incident Reports, Events, Student Suggestions, Roommate conflicts, etc.).
  • The RLC shall keep record of any agendas used for or minutes taken at any meetings including SOS meetings, Forums, Residence Life Staff meetings, Floor Meetings, etc.
  • The RLC shall have a working knowledge of the Incident Report (IR) Database along with knowledge of current users and access levels.
  • The RLC shall hold meeting when required with Residence Life Staff and students.
  • The RLC shall be aware and accountable for certain financial responsibilities including budget tracking, receipts and fines.
  • The RLC shall plan and implement a move in procedure.
  • The RLC shall be aware of Demographics and statistics concerning such regarding their institution and surrounding area.
  • The RLC shall develop a relationship with corporate to ensure proper communication and administration within the Residence Life Department. The RLC shall also solicit help from corporate with such items as Posters, Move out Adverts, Student Forms, Staff Clothing, etc.
Training/Development

  • The RLC shall develop staff outings and incentive programs and that all paperwork is properly completed.
  • The RLC shall be a member of the social committee and help with development on programs and activities.
  • The RLC shall effectively construct a training outline for Evacuation/Lockdown training, IR Training (Database and report writing) Emergency Procedure Training, and ensure that Professional Development Training is occurring.
  • The RLC shall act as the building Fire Captain and in such be immensely familiar with the cities fire codes and the buildings fire plan.
  • The RLC shall ensure that the Training standards are met for all Residence Life Staff including First Aid/CPR, Crisis Intervention, Alcohol Awareness Training, Etc.
  • The RLC shall be set up or administer a campus tour and orientation for the Residence Life Staff.
  • The RLC shall administer Building Tours as apart of Property Specific Training. There after the RLC shall ensure that all Residence Life Staff are doing rounds of the building on their scheduled shifts.
  • The RLC shall implement recognition programs for the Residence Life Staff.
Discipline/Security

  • The RLC shall use the IR Database to consistently f