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Receptionist/office Administrator
3 months ago
As the Receptionist/Office Administrator, you will be the first point of contact for our company, responsible for creating a positive and professional first impression.
In addition to greeting and assisting visitors, you will play a pivotal role in managing various administrative tasks to ensure smooth daily operations.
Responsibilities:
- Warmly welcome and greet visitors, ensuring a friendly and professional atmosphere.
- Answer and direct incoming calls to the appropriate departments or individuals.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution to the appropriate recipients.
- Maintain an organized and tidy reception area, including keeping track of visitor logs and ensuring confidentiality.
- Manage the scheduling and coordination of meetings, conferences, and appointments.
- Provide administrative support to various departments, including typing, filing, scanning, and photocopying documents.
- Assist with travel arrangements, including booking flights, accommodations, and transportation.
- Organize monthly Lunch and Learns.
- Maintain inventory of office supplies and place orders when necessary.
- Liaise with vendors and service providers, ensuring smooth operations and resolving any issues that may arise.
- Support HR activities, such as maintaining employee records, assisting with onboarding/offboarding processes, and organizing company events.
- Creating and maintaining relationships with various brand representatives and clients.
Qualifications:
- Proven experience as a receptionist, office administrator, or in a similar administrative role.
- Excellent verbal and written communication skills, with a professional and friendly demeanour.
- Strong organizational and multitasking abilities, with exceptional attention to detail.
- Proficient computer skills, including MS Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive information with utmost confidentiality and professionalism.
- Strong problem-solving skills and the ability to work independently and as part of a team.
- Prior experience in a fast-paced environment and the ability to prioritize tasks effectively.
- Be proficient in the use of Mosaic app.
- Knowledge of basic HR procedures and office management practices is a plus.
- High school diploma or equivalent; additional certifications or relevant education is a plus.
Job Types:
Full-time, Permanent
Salary:
$17.82-$22.37 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Work Location:
In person
