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Associate Corporate Buyer

3 months ago

Toronto, Ontario, Canada City of Toronto Full time

Job ID: 38702

Job Category:
Finance, Accounting & Purchasing

Division & Section:
Purchasing & Materials Management, Purchasing Client Services

Work Location:
City Hall, 100 Queen St W.

Job Type & Duration:
Full-Time, Permanent Vacancy

Salary:
$ $37.87

Shift Information:
Monday to Friday per week

Affiliation:
L79 Full-time

Number of Positions Open: 1

Posting Period: 30-Aug-2023 to 14-Sep-2023

Major Responsibilities:

  • Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
  • Assists in the preparation of product specifications descriptions/scope of work.
  • Edits and processes requisitions.
  • Conducts invitational call process in accordance with the Purchasing Bylaws, Policies and Procedures.
  • Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
  • Operates the City's automated purchasing system to process purchasing requirements (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
  • Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
  • Processes purchase order amendments and contract renewals.
  • Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
  • Assists in the review and follow up of noncompetitive procurement requests for divisions.
  • Maintains databases and retrieval systems for records/documents.
  • Responds to inquiries requiring indepth knowledge of the operational area/function.
  • Prepares administrative reports and associated correspondence.

Key Qualifications:

  • Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
  • Practical purchasing related experience, preferably in a municipal environment.
  • Experience working with Purchasing related policies and procedures (e.g., purchase orders, quotation requests)
  • Experience working with computerized purchasing systems (i.e., SAP, Ariba).
  • Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint).

You must also have:

  • Knowledge of the City's purchasing policies and procedures
  • Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
  • Strong organizational, analytical, problem solving and multitasking skills with the ability to meet deadlines, handle competing priorities
  • Ability to work independently, as required
  • Ability to work additional hours as operational demands require, i.e., yearend or other peak periods
  • Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

Internal Job Posting Portal.

Equity, Diversity and Inclusion


The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization.

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Disability-related accommodation during the