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Registration and Scheduling Assistant

3 months ago

Edmonton, Alberta, Canada MacEwan University Full time

REGISTRATION AND SCHEDULING ASSISTANT

  • SCHOOL OF CONTINUING EDUCATION
    Competition No.

CATEGORY

SALARY

CLOSING DATE

  • Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $ $32.28 per hour
March 4, 2024About Us

  • MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
  • Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.
Opportunity


MacEwan University is seeking a Registration and Scheduling Assistant for a full-time continuing opportunity with the School of Continuing Education.


The Registration and Scheduling Assistant will be responsible for administering and entering the School of Continuing Education's scheduling processes, working closely with the Registration and Information Systems team, program areas, and the Office of the University Registrar (OUR) to create communications for students and staff and perform term maintenance (such as generating grade and attendance rosters, post-enrollment requirement checks).


Key responsibilities include:

  • Working with various departments and programs to create and maintain annual scheduling critical path for the School of Continuing Education.
  • Reconciling Course Selection sections to ensure students can select the courses they require/desire during the course selection period.
  • Compiling, verifying, and coding instructor, time, course, and room constraints to inform the creation of the timetable, ensuring internal conflicts are not created.
  • Running Post-Enrollment Requirement Checking Process to ensure prerequisites have been met.
  • Assisting with maintaining uptodate curricular information and communication within the academic units.
  • Acting as an Information Registration Assistant as needed and providing other general office and project support.

SKILLS

You will have:

  • Written and oral communication skills.
  • The ability to perform intermediate level tasks using a student information system.
  • The ability to perform complex tasks using Microsoft suite programs.
  • The ability to organize time and priorities with limited supervision.
  • Critical thinking, conflict resolution & collaborative decisionmaking skills.
  • The ability to process large volumes of work and meet deadlines.
  • Detail oriented with a high degree of accuracy.
  • The ability to demonstrate flexibility and adaptability in an everchanging environment.
  • The ability to work independently and collaboratively in a fast paced, deadline driven environment.
  • Demonstrated commitment to service excellence.
  • Knowledge of Campus Solutions/PeopleSoft and Infosilem.

QUALIFICATIONS

  • A minimum of a Post Secondary Diploma in office administration or communications.
  • A minimum of two years of relevant experience in a postsecondary setting and knowledge of registration and information systems.
  • Experience in communications or scheduling would be considered an asset.
  • An equivalent combination of education and experience may be considered.

BENEFITS:

When you become part of the MacEwan University team, you will enjoy a competitive salary.

Our total compensation package includes:

  • Competitive base pay
  • Generous vacation time
  • Secure pension plan
  • Flexible benefits package
  • Continuous learning culture
  • Opportunities for career growth