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Office Manager
3 months ago
We have an exciting opportunity for a four-month contract full-time Office Manager with a non-profit organization that stands up for freedom, equality, and a better future for all people in Canada.
We are looking for someone with top-notch communication skills and experience with executive assistants or office management.
Advantages
- Office located in Downtown Toronto
- Monday to Wednesday (9:00 AM 5:00 PM)
- Competitive compensation of $31/hr
- Convenient location accessible via TTC
- Make a difference by working for a great cause
Office Management Tasks:
- Keep office space and technology running efficiently by providing resources, tools, and initiatives.
- Handle communications triage for public requests, forwarding emails, deliveries, and phone calls.
- Manage deliveries/mailings to and from the office.
- Recommend and implement technology solutions to improve operational effectiveness.
- Organize and maintain filing and document management system on Office 365/SharePoint.
- Manage onboarding, orientation process of new hires, and departure protocols.
- Responsible for organization and tidiness of shared office space.
- Act as the point of contact for building management.
- Manage some expense receipts and limited bookkeeping/data inputting assistance.
- Manage volunteer intake and coordinate volunteer assignments within the organization.
Executive Assistant Tasks:
- Support the ED's role and be her primary contact and liaison internally and externally.
- Ensure effective management of the ED's calendar, events, media, and appointment booking.
- Assemble and manage materials for quarterly Board and National Council Meetings.
- Support the development and implementation of events and projects.
- Conduct research as required for various initiatives.
- Administration Diploma or equivalent experience.
- Minimum 3 5 years administrative experience, preferably in the professional services industry.
- Great written and verbal communication skills.
- Strong computer skills, including MS Office Suite and Slack.
- Customer service oriented with the ability to interact professionally by email, phone, and face to face.
- Discretion and ability to organize and prioritize multiple tasks under tight deadlines
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site.
We appreciate all applicants and those interested in this opportunity. However, only those with relevant experience will be considered.Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.
As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.
In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.
We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.
