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Payroll & Billing Administrator
3 months ago
Job Description
Bayshore HealthCare is one of the country's leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses' Association of Ontario. Bayshore Healthcare is also Canada's Best Employers Forbes 2023 list.
The Payroll/ Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and billing activities as required by the Branch Office and provides relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.
DUTIES AND RESPONSIBILITIES
• Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre;
• Daily verification of employee's time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
• Manage sick time and vacation time requests and banks
• Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements
• Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines.
• Calculate overtime, and stat holiday pay per legislative rules and/ or company polices
• Apply pay polices for field staff working under a collective agreement. Track and calculate sick, bereavement, MSP and any other areas covered per the agreement.
• Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise.
• Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre;
• Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner
• Managing multiple payer and complex billing rules
• Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required.
• Review sales and margins reports; reconcile hours billed versus hours paid
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Complete other tasks as requested
REPORTING RELATIONSHIP
The Payroll/Billing Coordinator reports to the Payroll/Billing Manager. As necessary, the Payroll/Billing Coordinator also liaises with Finance staff at the National Development Centre
Job Qualification
Education
Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program
Strong Excel knowledge and skills at an advanced level
Experience
At least several years of experience with computerized payroll systems
Preference will be given to applicants with PeopleSoft HCM and Finance
Other Skills and Abilities
Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients. Minimum 30 . typing speed required.
