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Documents Controller
3 months ago
Wednesday, February 28, 2024
==> You need a change?
==> You need new challenges?
==> You want to explore a new opportunity?
- Maintain a document management system as determined in the project execution plan;
- Ensure that the project complies with document checks and file specifications;
- Transcribe the minutes and the measures to be taken, and ensure to communicate them accordingly;
- Responsible for preparing the agenda and the documents for the weekly meetings, and make sure to communicate them accordingly;
- Prepare document "workflows" for the entire project;
- Governance and document status monitoring;
- Follow-up with the project team to ensure that there are no delays in submitting and reviewing documents;
- Provide weekly reports to the project manager on the progress of the document review and on responses to RFIs (Request for Information);
- Keep a log for the transmission of documents, RFIs and any other exchange with contractors;
- Manage the SharePoint structure or the project directory as well as the list of documents;
- Assist the Project Manager and Construction Manager in organizing meetings and developing meeting minutes;
- Assist the Project Manager in validating project invoices;
- Maintain the contractor's performance log (equipment, time sheets, etc.).
QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED:
- Experience in construction coordination focused on civil, structural and architectural aspects as well as mechanics, electricity and plumbing, an asset;
- Knowledge of Procore software, an asset;
- Minimum of 3 years of experience in the construction field or an equivalent combination of technical training and experience;
- Good understanding of contractual conditions and financial aspects of a construction project;
- Technical diploma in construction, building or architecture;
- Experience as draftsman (an asset);
- Resourcefulness and ability to manage several priorities simultaneously;
- Good sense of initiative and ability to evolve in a fast-paced environment;
- Efficient communicator (spoken and written)
WORKING CONDITIONS (OFFICE/PLANT, TRAVELING, ON CALL, ETC):
Office
We appreciate your interest in this opportunity. We suggest you speak to your Manager about your application and the HR Team will communicate with you shortly.
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