Accounts Payable Administrator

2 days ago

Langley, Canada Universal Group Full time

Are you a passionate Accounts Payable professional with a proven track record of driving efficiency and accuracy in financial processes? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?


The Universal Group, recognized as one of Canada's best-managed companies in 2023, has an exciting opportunity for an Accounts Payable Administrator within our corporate finance team. Reporting to the Director of Treasury & Risk Management, the Accounts Payable Administrator will provide crucial support for the monthly financial review processes. The role encompasses various accounting responsibilities, including month-end consolidation, dashboard information provisioning, and assistance in accounting, budgeting, and forecasting activities.


What you will be responsible for:


Financial Transactions and Records Management


  • Process the weekly disbursement process, prepare all disbursement journals, and supporting documentation for approval and transmission to the bank/payee.
  • Ensure all payables transactions are processed accurately and on a timely basis; investigate invoice discrepancies or mismatched invoices to ensure proper resolution.
  • Ensure compliance with the authorization policy related to operating expenses, employee reimbursements, and capital expenditures.
  • Responsible for all cheque production, safeguarding, and procurement of cheque stock, for each disbursement bank account, including canceling/voiding stop payments.
  • Respond to vendor queries in a timely, accurate manner; resolve vendor escalations efficiently and effectively; complete timely reconciliation of vendor statements.


Financial Reporting and Analysis


  • Provide weekly A/P aging reports, key performance indicators, and status on long-outstanding items; prepare weekly new vendor reports.
  • Deal with online banking transactions and monitor payments to ensure they have been successfully approved and processed.
  • Reconcile the corporate credit card program and ensure allocations are documented and complete.
  • Remit payment notices to vendors and reconcile monthly statements.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.


Process Improvement and Efficiency


  • Keep proper documentation in the files, maintaining organization and ease of tracking.
  • Undertake business process efficiency reviews and recommend system automation opportunities.


What you get from us:


  • Opportunity to work for a large, growing company with room for promotion.
  • Extended healthcare benefits available after probation.
  • An RRSP matching plan.
  • 3 weeks of paid vacation.
  • Competitive compensation package.
  • Hybrid office: regular work-from-home days.


What we need from you:


  • Post-Secondary degree or college certificate in a related field (e.g., Accounting, Business Administration).
  • A minimum of 5 years of work experience in a shared services or multi-entity environment.
  • Knowledge of QuickBooks is a strong asset.
  • Enrollment in the CPA program or equivalent is a bonus.
  • A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls, with the ability to apply them to business situations.
  • Previous experience with ERP implementation


Where/When you will be working:


  • In office atmosphere and environment.
  • Monday to Friday from 8:30 am to 5:00 pm or as determined based on the needs of the department and requirements for successful business operations.


Why Universal Group?


The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being 'Passionate, Authentic, and Driven' in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.


The safety of our team members and the public is what drives us every day.


The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.


For more information about the company, please visit our Indeed Profile


Our Commitment to Diversity


The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.


We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.


Apply today; we can't wait to hear from you. Come grow with us


APPLY NOW


UNV1

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