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Research Coordinator II Reach Nexus

4 months ago

Toronto, Canada St Michael's hospital Full time
Research Coordinator II REACH Nexus (Job ID: 4858)

The CIHR Centre for REACH in HIV/AIDS (REACH Nexus) is a nation-wide, innovative, virtual laboratory for intervention research, participatory evaluation, and applied program science in HIV/AIDS, Hepatitis C, and other sexually transmitted and blood borne infections. We work as a partnership that includes people living with HIV/AIDS, community based organizations, front-line service providers, health researchers, and federal, provincial, and regional policy makers.

The Research Coordinator (RC) II is responsible for providing leadership and support for multiple device clinical trials under an Investigational Testing Authorization from Health Canada. The RC II will ensure research projects operate with the highest standards of procedural and ethical excellence. The RC II will report to the Director of Operations and Implementation, and Principal Investigator and will work with internal and external team members to carry out various aspects of medical device trials leading to the national implementation of these HIV and other STBBI research projects.

The role of the Research Coordinator II is to conduct and lead the day to day coordination of research activities and implementation of projects involving quantitative and qualitative methodologies, assisting with the building of study infrastructure, and developing future projects. This individual supports communications, and operations of programs. The RC II is responsible for administrative duties pertaining to the research projects including maintenance of study records (from maintaining training logs to submitting clinical trial applications to Health Canada), quality assurance and ensuring the integrity of study data. RCs are responsible for ensuring recruitment of participants and their data are collected within the research and ethical standards, and that proper research practices are followed at all times.

The Level II Research Coordinator position will build upon the Level I duties, reducing volume in some repetitive tasks but increasing complexity and variety of administrative tasks (e.g. more involvement with budget oversight, and application processes). The Level II position gains autonomy and complexity over research activities.

Don¿t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don¿t meet every single qualification. We are dedicated to building an inclusive workplace, so if you¿re excited about this role but your past experience doesn¿t align perfectly, we still welcome you to apply.


Duties/Responsibilities:

This position includes all of the duties/responsibilities of the Research Coordinator I position, as well as:

Research Duties (50% of work time)

  • Coordinates projects with little direction, and provides broader project strategic direction.
  • Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks.
  • Assists Principal Investigator in the initiation of new research, consulting on search criteria, strategies, brainstorming, etc.
  • Supports and coordinates proposals (RFP), and grant application processes and protocols/SOP's.
  • Develops, and reviews content.
  • Develops, and reviews content in proposals, grant applications, and protocols.
  • Quantitative and qualitative data collection, including designing interview guides, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.
  • Leads presentation of research related information: reports, proposals, publications, manuscripts, abstracts, newsletters, posters etc.
  • Prepares, and presents research at conferences and other meetings.
  • Prepares specifications, presentations, and reports in consultation and negotiation with multiple stakeholders.
  • Writes manuscripts, prepares tables and figures, submits manuscripts and makes revisions.
  • Conducts and may lead study assessments and reports; literature reviews, data analysis etc.
  • Plan, design, coordinate and execute quantitative and qualitative data analysis and report writing.
  • May write, or consult on protocols (including feasibility assessment), and interpret and execute sponsor provided protocols.
  • Contributes to the interpretation and implementation of project goals, protocols, and plans (including risk management).
  • Creates evidence based solutions, or high level plans when necessary.
  • Develops processes, tools (workflow, Gantt charts), and resources to support team members, and projects.
  • May also collaborate with subject matter experts to draft SOP's.
  • Identifies, streamlines, and implements project efficiencies.
  • Monitors, and controls research regulations, quality, and guidelines, including ethical (e.g. REB

submissions), and safety protocols.

Develops, and designs training modules for projects.Responsible for management, preparation, and oversight of monitors/audits.Interacts with multiple stakeholders from sponsoring agencies to research participants. Acts as a knowledge broker and user to add framing for policy recommendations. Disseminates reports and presentations to stakeholders.Provides logistical support in collaboration with funding partners, confirms and maintains budgets, and arranges forms/liaisons between funder, finance, and homes.Writes and administers informed consent forms.Manages, oversees, and coordinates participating sites for PI initiated research.Coordinates participants and helps with screening /recruitment, including following up with participants.Ensures accurate distribution of honoraria / prepares invoices and reimbursements to external institutions.Manages honorarium logs, ensuring signatures for each participant.Oversees/Coordinates multiple trials across multiple sites (e.g. ensuring MTAs/DTAs are in place at all sites and helping with REB queries to ensure approvals are in places at participating sites). Maintains awareness of health and research news, events and current high-profile research activities.


Administrative Duties (35% of work time)

Designs all source documents (templates, tracking files, forms, guidance documents) for the collection, and management of information/data.Creates trainings, manuals, e-learning content as needed.Creates the communication plan for internal and external stakeholders.Organizes, facilitates, and runs meetings with internal teams, and external stakeholders.Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.Preparation and submission of research contracts.May plan research-related events, publication and knowledge translation events (including food

vendor organization, and event advertising and marketing).

Liaises with external vendors and research contracts to set up contracts with external vendors ¿ service provider agreements, data transfer agreements.Facilitates shipment of investigational devices to clinical sites (health centres).Submits applications to privacy teams and responds to privacy concerns about research conduct, and ensure that projects comply with all policies.Ensures completion and protection of confidentiality agreements, contracts, clinical site agreements etc. in collaboration, correspondence, and negotiation with legal and REB teams.Leads website review/updates- liaising with developers, social media engagement and designing

graphics for posters, websites, etc. May help build apps.

Day to Day Project and Staff Guidance (15% of work time)

Coordinates, trains, mentors, and delegates tasks (including overseeing quality control of submitted assignments) to Research Assistants, volunteers, students, casual staff, internal/external collaborators, and Research Coordinator I's.Assists with hiring and onboarding new staff and supports team members through capacity building, and coaching.May supervise researcher staff in other research sites across Canada.Supports team growth, and encourages collaboration and team-focused approaches.Resolves conflict.May organize overall strategic plan, implementing quality control measures.Manages/supervises small reviewer teams, delegating tasks and coordinating deadlines with reviewer availability, ensuring the forward movement of multiple research projects simultaneously.May develop and implement policies, standards and procedures for the scientific and technical work performed in the department.Manages bank accounts for dispersal of honorariums, through cash, e-transfers, gift card purchases etc.Completes Health Canada regulatory inspections for regulated clinical trials and supports the institution and the investigator in maintaining compliant practices. Facilitates clinic monitoring visits. Negotiates budgets with external and internal stakeholders.


Performs Cross Functional and Other Duties as Assigned and/or Requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:

  • Strict compliance with patient/employee confidentiality practices and policies.
  • Strict compliance with patient/employee safety practices and standards.
  • Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
  • Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.


Qualifications, Knowledge and Skills

Undergraduate Degree and 3 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
Masters degree in a health or health related field will be considered an asset
OR equivalent combination of experience and alternative education
Experience with Indigenous community-based and driven research and/or service approaches
Commitment to Indigenous cultural safety and health equityAwareness and commitment to diverse communities and priority populations (BIPOC, LGBT+, people who use drugs experiencing homelessness, or have health issues etc.).Empathy and ability to cope with emotionally difficult situations participants may be facing.GCP certificate. (Completed within first 2 weeks of hire)
  • TCPS CORE 2. (Completed within first 2 weeks of hire)
  • RCR (Responsible conduct of Research) is an asset.
  • Clinical Research certificate is an asset.
  • SOCRA is an asset. [IF APPLICABLE]
  • Intermediate understanding of science, including applicable theories, frameworks, and models.
  • Familiarity with medical/healthcare terminology.
  • Understanding of systemic power structures and their effect on individual and public health.
  • Experience with navigating ethics boards and grant funding applications.
  • Knowledge of Healthcare research.
  • Experience with plain language writing.
  • Project coordination experience.
  • Project Management skills are an asset.
  • Experience working with a diversity of stakeholders is an asset.
  • Ability to travel within Canada.
  • Strong computer skills with Microsoft Office (Word, Excel, Powerpoint) experience, and database software.
  • Knowledge of survey software (Survey Monkey, Qualtrics, REDCap).
  • Excellent verbal, written, and interpersonal communication skills.
  • Ability to work independently and as part of a team.
  • Able to appropriately conduct themselves and interact with stakeholders accordingly.
  • Ability to work in a fast paced, adaptable environment.


As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto's COVID-19 Vaccination Policy. Please Note: If you do not have a Canada/Ontario approved QR Code, please get one, as QR codes from other countries will not be accepted and can delay your start date.

Please Note: Registering and making an account with Unity Health does not mean you have submitted and application for the position you would like to apply for. Please ensure you register and make an account with Unity Health AND apply to the position. Both need to be completed to consider your application.

If you are an internal employee, please apply through the Intranet for your application to be considered.

Thank you for applying.