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Senior Payroll and Benefits Specialist

4 months ago

Montréal QC, Canada Hays Full time

Role: Bilingual Payroll and Benefits Specialist Location: Montreal, QC (first 3 months fully in the office because of the training – fully remote after that)
Duration: 6 months (potential for perm)
Client: Banking

Payroll Administration: Process bi-weekly/monthly payroll for all bank employees, ensuring accuracy and compliance with bank policies and federal, state, and local regulations. Reconcile payroll data and resolve any discrepancies. Handle payroll tax submissions, filings, and year-end W-2 processing. Collaborate with the HR department to ensure new hires, terminations, and other changes are accurately reflected in the payroll system.
Benefits Administration: Manage the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.). Ensure benefits changes are entered appropriately in the payroll system for payroll deduction. Liaise with benefit providers to resolve any issues related to claims, enrollments, or other concerns. Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law to ensure the bank's compliance.
Payroll and Benefits Tasks: Collect and verify daily timesheets and attendance logs. Update and maintain employee personal and payroll information in the system. File and archive payroll documentation. Assist employees with payroll and benefits queries. Set up employee profiles in the payroll system for new hires. Coordinate with department heads to verify departmental payroll data. Liaise with external payroll providers or software support for system issues. Calculate bonuses, overtime, and commission payments. Verify and process billing statements from benefits providers. Stay updated on federal, state, and local tax, payroll, and benefits regulations. Manage complex payroll scenarios, e.g., multi-state tax calculations. Conduct in-depth analyses to identify payroll discrepancies and recommend corrective actions. Draft, update, and maintain payroll and benefits policies and documentation. Ensure effectiveness and optimization of payroll and benefits systems or software. Conduct training sessions for relevant teams on best practices. Collaborate with senior management, providing insights and suggestions. Ensure compliance with all relevant laws and regulations and manage any related audits. Bilingual fluency, both French and English proficiency.
~ Bachelor's degree in Finance, HR, or related field.
~3-5 years of experience in payroll and benefits administration, preferably within the banking sector.
~ Knowledge of payroll software (ADP is preferred, but please share what system(s) you've used)
~ Familiarity with bank industry regulations and standards.
~