Legal Administrative Assistant

1 week ago

Toronto ON, Canada Options Consulting Solutions Full time

Legal Administration/Legal Assistant

FULL-TIME

TORONTO, ON/HYBRID

Are you looking to work for a well established, stable, respectful and collaborative organization with an incredible reputation?

Do you have strong administrative skills who can adapt to changing priorities and handle multiple responsibilities at once?

Do you have experience in the legal/professional services field that you are looking to be valued?

The Company

Our Client is looking for Legal Administrative professionals with 2+ years experience to join their growing team.

Company Perks and Rewards

  • Competitive Salary
  • Comprehensive Benefits Package including pension and education reimbursements.
  • Wellness programs, rewards, and ample training opportunities
  • Opportunity to work for a reputable company that will set you up for success

The Job

Legal Administrative Assistant play a pivotal role in providing comprehensive administrative and document-related support across various legal domains. We have a roles available in Corporate, Litigation, Real Estate and IP. We are looking for someone who has meticulous organizational skills, strong communication skills, strong MS office and document formatting skills.

  • Prepare, format, and revise a diverse range of legal documents, including correspondence, agreements, court documents, and presentations, ensuring accuracy and timeliness.
  • Facilitate effective communication with existing clients, prospective clients, and internal stakeholders in a professional and responsive manner.
  • Manage calendars, coordinate meetings, events, conferences, and travel arrangements for designated teams.
  • Initiate client matter processes, draft engagement letters, and oversee intake documentation processing.
  • Collaborate with various teams and stakeholders for fund transfers, wires, and financial coordination.
  • Record billable time for legal professionals using the firm's timekeeping system.
  • Review, modify, and communicate with clients regarding proformas and invoices, ensuring accuracy and completeness.
  • Maintain accurate expense reporting and process check requests efficiently.
  • Deliver exceptional client service through inquiries handling, phone answering, and client greetings.
  • Foster collaborative work dynamics within assigned teams and practice areas.
  • Coordinate administrative aspects of projects, facilitating workflows and communication among team members.
  • Actively participate in training opportunities to enhance proficiency in software tools.
  • Balance in-office and remote work arrangements as needed.

What you bring to the job

You are someone with meticulous attention to detail and a commitment to task completion. You also come with the following qualifications:

  • College degree or relevant work experience.
  • 2+ years of administrative experience, within the legal profession.
  • Excellent written and verbal communication skills.
  • Strong organizational and administrative prowess.
  • Effective problem-solving skills, logical reasoning, and creative thinking.
  • Capability to manage competing priorities, adapt to changing demands, and work under pressure.
  • Proficient in professional interaction and collaboration across all levels.
  • Independent work capabilities coupled with effective teamwork.
  • Strong customer service orientation, proactive attitude, and adaptability.
  • Ethical standards, integrity, and discretion in handling confidential matters.
  • Proficiency in Microsoft Office suite;
    ability to quickly learn new software.
  • Flexibility for occasional overtime and adaptable work arrangements.

Qualified job seekers are asked to apply with attention to Laura Jackson at ljackson@optionscs.com

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.

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