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Administrative Support Assistant
4 months ago
Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.
Administrative Assistant, Centre for Teaching and Learning
Staff Bargaining Unit
Permanent, Full-time (35 hours/week)
Department: Centre for Teaching and Learning
Director, Centre for Teaching and Learning
Administrative Support 50%
Event Facilitation and Academic Integrity Support 40%
Reporting to the Director, Centre for Teaching and Learning (CTL), within a fast-paced, dynamic environment, the Administrative Assistant is responsible for ensuring the smooth operation and confidentiality of CTL, with a focus on service excellence in support of teaching and learning related activities initiated by CTL. This position requires initiative, professionalism, attention to detail, discretion, and problem-solving skills to ensure excellence in faculty/student services and administrative duties.
Administrative Support (50%)
Provide a welcoming and professional level of front-line assistance for all in-person encounters, telephone calls, and email inquiries.
Liaise between all campuses to assist with inquiries, issues, and University policies and procedures related to CTL functions.
Perform a variety of administrative support tasks to aid day-to-day operations and overall efficiency of all aspects of the Centre, including developing and maintaining filing systems.
Schedule, organize and coordinate meetings, events and/or conferences as required (e.g., Keep accurate, up-to-date and organized electronic files to ensure accessibility, for internal and external meetings, appointments, projects, workshops, and conferences.
Complete printing, photocopying, distribution of materials, and collection of related material.
Update CTL webpage content and social media pages as required.
Event Facilitation and Academic Integrity Support (40%)
Organize and coordinate events, training, webinars, conferences and other sessions (including online and in-person) hosted by CTL.
Provide administrative support to initiatives and functions related to academic integrity.
Receive, review and process appeals, complaints and academic integrity cases from students, ensuring that all essential documentation is complete.
Organize and maintain comprehensive files for each appeal, complaint or academic integrity case, ensuring all relevant information and correspondence are properly documented.
Occasional disruption to work-life balance to support/attend evening/weekend events.
Undergraduate degree or College Diploma in Business, Office Administration, or a related field, and a minimum of one (1) year experience in an administrative role, or an equivalent combination of education and experience is required.
A demonstrated interest and/or experience in education, digital media, policy-making, and/or Indigenization, Equity, Diversity, and Inclusion is considered an asset.
Demonstrated strong competence in Google Suite, Zoom, Teleconferencing, and Microsoft Office programs (particularly Word and Excel)..
acquisition@algomau.Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal-opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Algoma University throughout the recruitment, selection, and/or assessment process to applicants with disabilities.
