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Accounts Receivable Clerk
4 months ago
Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.
Job Title: Accounts Payable/Accounting Officer
Staff Bargaining Unit
Position Status: 1 Year Temporary, Full-Time (35 hrs/week)
Financial Services
Accounts Payable 60%
Payroll Assistance 20%
Fund Accounting (Foundation) 10%
Accounts Payable (60%)
Deliver all Accounts Payable services for the University and all related departments.
Review and verify invoices, and their accompanying payment requests, to ensure compliance with Algoma University’s policies and procedures for such elements as proper authorization, applicable matching purchase orders or contracts, accuracy of the charge code, and the presence of accurate banking information where wire payments are involved.
Provide advice to employees regarding procedures relating to accounts payable, wire payments, and reimbursement claims.
In the absence of the Manager, Procurement, approve and review purchase order requests to ensure compliance with internal policies.
Responsible for year-end Capital Equipment Report, year-end Accounts Payable Report, and various financial year-end reports as necessary for audits.
Liaise with auditors on Accounts Payable issues, as required.
Provide in-house expertise on GST/HST, and stay up-to-date on GST/HST Act updates, policies, and procedures.
Prepare journal entries to balance GST/HST expense accounts accordingly for each claim period.
Determine eligible GST/HST Pension Entity rebates.
Prepare GST/HST Rebate Applications for the Algoma University Pension Plan.
Responsible for coordination of AU’s VISA and AMEX cards.
Enter VISA entries monthly..
Oversee the PayPal account for Algoma University.
Payroll Assistance (20%)
Cross-train in all aspects of Payroll in order to act as a backup to the Payroll Officer.
Assist with bi-monthly payroll by verifying data.
Responsible for conducting bi-monthly payroll audits.
~ Fund Accounting (Foundation) (10%)
Responsible for tracking revenue, donations received, scholarships issued, and expenses incurred by the funds, and miscellaneous income.
Responsible for preparing Fund Analysis Reports for the endowment and non-endowment funds of the Foundation.
Calculate and allocate investment income, capital gains/losses, interest accruals, and expenses for each of the Foundation Funds.
Calculate amounts owing to the University for Scholarships issued by the university and any expenses paid by the University on behalf of the Foundation.
Liaise with auditors regarding Algoma University Foundation funds as required.
Reconciling and preparing travel claims for payment processing.
Data entry of journal entries, cash sheets, bank reconciliation and pay reconciliations.
Administrative office setting during regular office hours
frequent interruptions from staff and faculty, while maintaining an open-door policy; Undergraduate degree in Business Administration, Accounting, or other relevant business field, and a minimum of two (2) years of work experience in a related field, is required.
Experience working in a post-secondary education environment is considered an asset.
Computer proficiency in accounting-related applications such as Sage, Beanworks, Google Sheets and Student Record Management Systems.
Ability to effectively communicate financial, accounting, and related information to university departments, management, government, and external clients/vendors.
Excellent administrative and organizational skills with the demonstrated ability to take initiative and prioritize work in a high-volume office.
acquisition@algomau.Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal-opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Algoma University throughout the recruitment, selection, and/or assessment process to applicants with disabilities.
