Administrative Specialist

4 weeks ago

Woodbridge ON, Canada Imploy Full time

Bilingual Administrative Specialist (English/Italian)IntroductionOur Client is looking for a permanent full time “Administration & Sales Back Office” to join their team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events and managing accounting.This company, with headquarters in Modena (Italy) and about 400 employees and $150ML revenue. This Company has been incorporated in 2021 and is the distributor for North America of the machinery designed and built by a group of companies. Requirements : Previous working experience in similar role in an office environment.Proficient use of MS Office Package (Excel, Word, Outlook).Previous experience in working with CRM software.Language: English (Excellent), Italian (Very GoodAccounting experience Is a plus Duties and responsibilities: Perform administrative duties to support the operations in the sales back office: sales quotes, order confirmations, send and monitor invoicesto clients.Support the service and spare parts activities: quote spare parts to clients, organize and track shipping of parts, support service team in organizingtechnicians’ activities to clients.Gather, manage, and organize the company’s data, such as customer information, sales figures, inputting data into a variety of systems, such ascustomer relationship management (CRM) systems.Monitor and manage accounting, such as invoices and payments with clients/suppliers, and similar activities: oversee payables and receivableswith clients and suppliers.Perform administrative tasks such as printing, sending emails, mails, answering phone calls, and ordering supplies for the offices and showroom.Maintain accurate records of all transactions: process company receipts, invoices, and bills, provide administrative documentation to externalbookkeeping and accounting departments.Maintain Confidentiality.Main advantages of working there :Hybrid work home-office: 2/3 or 3/2Flexible work scheduleFree lunch in the office20 paid vacation daysExtras: RRSP matching, insurance packageLocation: Woodbridge, ONShift: Monday – Friday: 9AM -5PMHybrid: 3 days in the office, 2 days remote

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    Woodbridge, Canada Imploy Full time

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    Woodbridge, Canada Imploy Full time

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