Administrative Assistant
3 weeks ago
One of our clients, a major oil and gas company, has tasked us with finding an Administrative Assistant to work on a 6-month contract in Vancouver, BC. Responsibilities The successful candidate will be responsible for a wide range of administrative and operational support tasks, including but not limited to: Managing the front reception desk: greeting guests, answering inquiries, and directing them to the appropriate contact. Performing standard reception duties such as arranging couriers, sending faxes, and distributing mail. Handling electronic communications related to Visitor and Contractor Lists and Duty On-Call schedules. Updating employee schedules in Teams Shift and tracking vacation days for the site. Maintaining safety work permit records and site safety orientation database. Supporting minor financial tasks including statement reconciliations, invoice reviews, vendor setup, and procurement. Managing PPE inventory and distribution to visitors. Taking and distributing minutes for JOHSC and Safety meetings. Maintaining department files, on-call lists, and staff directories. Coordinating office services such as catering, equipment maintenance, and birthday celebrations. Ordering and maintaining office and coffee supplies. Booking and coordinating meeting rooms. Organizing and maintaining Admin binder documentation. Handling Iron Mountain documentation and coordinating deliveries to storage. Assisting with NSWG fundraiser planning and auction item coordination. Supporting the Operations team with data entry for truck traffic, rail, and vessel spreadsheets. Unloading and marking Sulphur and Agri rail on site. Assisting Ops Managers with training coordination and record keeping. Supporting employees with paperwork for prescription eyewear orders via Eye Safe. Providing backup administrative support during vacations or sick leave. Continuously seeking opportunities to improve processes and systems. Participating in and supporting an equitable, diverse, and inclusive workplace. Performing other duties as assigned by supervisors. Qualifications High school diploma required. Diploma in communications or a technical field is an asset. Minimum of 5 years’ experience in an administrative support role. Previous experience in construction, industry, mining or oil and gas environment is an asset. Strong organizational, interpersonal, and communication skills (both verbal and written). Detail-oriented with the ability to multitask and prioritize with minimal supervision. If you're interested, apply
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Administrative Assistant
3 days ago
Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time $40,000 - $70,000 per yearCompany DescriptionPromedent (PHSP Administrative Service) offers the lowest fee Private Health Services Plan (PHSP) on the market. By using Promedent's services, businesses can turn their health care costs, including dental and medical expenses, into 100% tax-deductible expenses and provide tax-free benefits to their employees. Governed by the Income Tax...
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Administrative Assistant
21 hours ago
Vancouver, British Columbia, Canada Promedent (PHSP Administrative Service) Full time $30,000 - $60,000 per yearCompany DescriptionPromedent offers businesses in Canada the lowest fee Private Health Services Plan (PHSP) on the market, designed to transform healthcare costs into 100% tax-deductible expenses. By enabling businesses to convert dental and medical expenses into tax write-offs, and providing employees with tax-free reimbursements, Promedent helps...
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Administrative Assistant
2 weeks ago
Vancouver, BC, Canada TPD® Workforce Solutions Full time €24 - €28Our client, a leader in BC Healthcare, is looking for an Administrative Assistant to support their Human Resources department on a 2-month contract. As an Administrative Assistant, Human Resources, you will be supporting the Health, Safety & Disability Management Team. This role offers part-time flexibility and is ideal for someone interested in building HR...
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Administrative Assistant
7 days ago
Vancouver, BC, Canada TPD® Workforce Solutions Full time €24 - €28Our client, a leader in BC Healthcare, is looking for an Administrative Assistant to support their Human Resources department on a 2-month contract. As an Administrative Assistant, Human Resources, you will be supporting the Health, Safety & Disability Management Team. This role offers part-time flexibility and is ideal for someone interested in building HR...
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Administrative Assistant
6 days ago
Vancouver, BC, Canada TPD Workforce Solutions Full time €24 - €28Our client, a leader in BC Healthcare, is looking for an Administrative Assistant to support their Human Resources department on a 2-month contract. As an Administrative Assistant, Human Resources, you will be supporting the Health, Safety & Disability Management Team. This role offers part-time flexibility and is ideal for someone interested in building HR...
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Administrative Assistant
1 week ago
Vancouver, BC, Canada Royal Bank of Canada Full time €35,000 - €42,000Job Description What is the opportunity? The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The successful candidate should have administrative experience, exceptional communication skills, and have a focus on providing...
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Administrative Assistants-Temp-Legal
3 weeks ago
Vancouver, BC, Canada Airswift Full timeOne of our clients, a major oil and gas company, has tasked us with finding an Administrative Assistant to work on a 6-month contract in Vancouver, BC. The successful candidate will be responsible for a wide range of administrative and operational support tasks, including but not limited to: Managing the front reception desk: greeting guests, answering...
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Administrative Assistant
1 week ago
Vancouver, BC VK G, Canada Grow Speech and Language Therapy Full time $22,000 - $26,000 per yearJob Details:Administrative AssistantGrow Speech & Language TherapyEast Vancouver, BCEmployee Position$22 - $26 per hour; Permanent, Full-Time (40-hours/week)Full Job Description:Grow Speech and Language Therapy is seeking a full-time Administrative Assistant who is passionate about supporting the day-to-day operations at our expanding pediatric speech...
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Administrative Assistant
3 days ago
Vancouver, BC VL Y, Canada COHO management Services Society Full time $35,000 - $40,000 per yearAbout the organizationCOHO Management Services Society is a non-profit property management company dedicated to supporting housing co-operatives across British Columbia. Since its founding in 1984 by the Co-operative Housing Federation of BC (CHF BC), COHO has been committed to supporting housing co-operatives through tailored, community first management...
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Administrative Assistant
20 hours ago
Vancouver, BC VL K, Canada BC Hardwood Floor Co. Ltd. Full time $37,593 - $45,760 per yearAbout UsFounded in 1904, BC Hardwood Floor Company Limited is one of the most trusted names in hardwood flooring across British Columbia. We specialize in the supply, installation, and finishing of premium hardwood floors for residential, commercial, and institutional clients. Our long-standing success is built on craftsmanship, integrity, and customer...
