Executive Assistant
3 weeks ago
Here's a terrific opportunity for an Executive Assistant with a well-respected national not-for-profit organization. In this pivotal role, you will provide exceptional support to the President/CEO. If you're passionate about the environment and sustainability, this could be the dream job you've been searching for. Join a dynamic team that's truly making a differenceAs Executive Assistant to the President, you will primarily provide day-to-day administrative support ranging from proactively planning and maintaining daily calendars, assisting with special projects, producing documents, organizing meetings, and making travel arrangements with a high degree of professionalism and initiative. The successful candidate must be highly organized with great communication skills and will ensure sensitivity to all confidential information. The position requires anticipating needs, critical thinking, and offering solutions to problems with professionalism and discretion. This is an integral role in the organization, ensuring the President remains organized while supporting and collaborating with the senior leadership team on various initiatives.Schedule: Monday-Friday, on-site. What you should expect:Provide high-level administrative support to the President, including calendar management, travel arrangements, schedules, and meeting coordination.Reconciles and submits monthly expenses for the President.Manage meeting calendars for teams by booking the functional weekly/monthly/yearly meetings and building agendas. Anticipate room booking requirements ahead of time and use strong network connections to resolve logistics challenges/conflicts.Completion of expense reports and travel bookings.Schedules and coordinates meetings, both internally and externally, including the meeting logistics, hotel requirements, preparation of meeting materials, minutes, and relevant notes.Develops knowledge of external stakeholders to enhance service and high-quality deliverablesOrganizes all details for executive travel and client visits, including flights and accommodation.Lead and assist with projects as required.What you should bring:Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Travel logistics, scheduling, presentation skills, meeting management, and administrative writing skills are required.Strong communication skills, both oral and writtenA high degree of client focus, with a strong service-oriented attitudeExcellent customer service and proven team player with strong written and oral communication skillsStrong interpersonal skills, as well as professional demeanour and appearance. Ability to quickly develop strong working relationships with executives within the business.Able to deal with sensitive business information confidentially and professionally.Outstanding attention to detail and accuracy.What you should have:A minimum of five (5) years’ experience in a senior administrative role supporting the executive level.University degree required.Project management skills are an asset.Advanced proficiency in Microsoft Office suite of products (Word, Excel, Outlook, PowerPoint)Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.
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Executive Assistant
3 weeks ago
North York, ON, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar...
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Executive Assistant
2 weeks ago
North York, ON, Canada Fine & Associates Full timeJob Opportunity: Experienced Executive Assistant (Legal)Are you an Executive Assistant looking for an exciting opportunity? Our boutique law firm is seeking an Executive Assistant with a minimum of 2 years of experience (preferably in a law firm) to join our dynamic and growing practice.About Us: We are a well-established boutique law firm located in North...
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Executive Assistant
2 weeks ago
North York, ON, Canada Fine & Associates Full timeJob Opportunity: Experienced Executive Assistant (Legal)Are you an Executive Assistant looking for an exciting opportunity? Our boutique law firm is seeking an Executive Assistant with a minimum of 2 years of experience (preferably in a law firm) to join our dynamic and growing practice.About Us: We are a well-established boutique law firm located in North...
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Executive Assistant
4 weeks ago
North York, ON, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...
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Executive Assistant
2 weeks ago
North York, Canada Fine & Associates Full timeJob Opportunity : Experienced Executive Assistant (Legal) Are you an Executive Assistant looking for an exciting opportunity? Our boutique law firm is seeking an Executive Assistant with a minimum of 2 years of experience (preferably in a law firm) to join our dynamic and growing practice. About Us:
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Executive Assistant
4 months ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
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Executive Assistant
3 months ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
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Executive Assistant
3 months ago
North York, Canada Sweets from the Earth Full timeExecutive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...
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Executive Assistant
4 months ago
North York, Canada REVIVE Healthcare Group Full timeOverview: **Responsibilities**: - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and edit correspondence, reports, and presentations - Conduct research and gather information for various projects - Maintain confidential files and records - Assist with travel arrangements and expense reporting - Perform data entry and...
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Executive Assistant
2 weeks ago
North York, Canada Garage Royalty Products Inc. Full time**Executive Assistant Responsibilities**: - Preparing financial reports, memos, invoices, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...
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Executive Assistant
3 weeks ago
North York, ON, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar...
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Executive Assistant
3 weeks ago
North York, ON, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar...
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Executive Assistant
4 weeks ago
North York, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...
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Executive Assistant
4 weeks ago
North York, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...
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Executive Assistant
4 weeks ago
North York, Canada Strategy Recruitment Group Full timeThe ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar...
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Executive Assistant
4 months ago
North York, Canada Highrise Condo DeveloperBuilderConstruction Full time9-5 Monday to Friday in-office no hybrid Located at Bathurst and Lawrence **As an Executive Assistant to Investment's Manager, you will**: - Maintain and coordinate a complex and constantly changing calendar, including arranging and scheduling meetings and conference calls, preparation of meeting materials and related tasks. - Ensure urgent and priority...
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Executive Assistant
2 weeks ago
North York, ON, Canada Fine & Associates Full timeJob Opportunity: Experienced Executive Assistant (Legal)Are you an Executive Assistant looking for an exciting opportunity? Our boutique law firm is seeking an Executive Assistant with a minimum of 2 years of experience (preferably in a law firm) to join our dynamic and growing practice.About Us: We are a well-established boutique law firm located in North...
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Executive Assistant
2 weeks ago
North York, ON, Canada Fine & Associates Full timeJob Opportunity: Experienced Executive Assistant (Legal)Are you an Executive Assistant looking for an exciting opportunity? Our boutique law firm is seeking an Executive Assistant with a minimum of 2 years of experience (preferably in a law firm) to join our dynamic and growing practice.About Us: We are a well-established boutique law firm located in North...
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Executive Assistant
3 months ago
North York, Canada Toronto Botanical Garden Full timeToronto Botanical Garden (TBG) is the leading destination in Toronto to experience sustainable horticulture, and to better understand our collective role as stewards of our ecosystem. With free admission and over 300,000 visitors a year, TBG welcomes everyone to learn to love plants. Beyond an inspiring plant oasis, we are a dynamic community hub and an...
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Executive Assistant
4 months ago
North York, Canada THE EMPIRE LIFE INS. CO Full time**Executive Assistant**: **(Location: Hybrid - Greater Toronto Area; York Mills)** Empire life is looking to hire an Executive Assistant to join our team! As the Executive Assistant to two senior executives, you will work in a hybrid working arrangement to support all the executive’s administrative needs. **Why pursue this opportunity**Impactful work** -...
