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Jr. Bilingual

4 months ago

Ottawa ON, Canada S I Systems Full time
Jr. Bilingual (French) Catering Coordinator to manage office catering requests for events - RQ00877

Location: Ottawa, onsite 5 days per week; 8:30-5:00 pm (7.5 hours per day) – Overtime when required

Job ID: RQ00877

Our Professional Services Client is in need of a Jr. Bilingual (French) Catering Coordinator to Jr. Bilingual (French) Catering Coordinator to manage office catering requests for events.

Must Haves:

  • 2+ years of experience as a catering coordinator in catering/ hospitality
  • MS Office Suite

Nice to Haves:

Must be able to cover 7.30am start and/or 5.30pm close when needed.

Responsibilities:

  • Manage all Office Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
  • Validate request specifications with requestors (quantity, dates, order, event details, client information)
  • Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
  • Manage the logistics of complex catering events
  • Prepare and update the food and beverage tracking sheet
  • Research menus and caterers and place orders according to requirements (to meet budgets)
  • Preparation of conference rooms for internal and client meetings of various sizes
  • Preparation of coffee for client and staff meetings
  • Clearing meeting rooms after meetings
  • Coordinate and manage all invoices pertaining to events to ensure accurate costing.
  • Validate information and coding for invoices needed in e-payables (finance)
  • Order meals for next day catering requests
  • Coordinates and manages relationships with catering and other vendors
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