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Legal Administrative Assistant
4 months ago
We are seeking a highly detail-oriented and proactive Legal Administrative Assistant (LAA) to join the Employment & Labor Law team of our client, a global law firm. The successful candidate will provide comprehensive administrative support to one of the Partners, ensuring the smooth operation of our practice and delivering top-tier service to our clients.
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings and conferences
- Prepare, format, and proofread legal documents, correspondence, and reports. Maintain and organize physical (and electronic) files.
- Serve as a liaison between clients and lawyers, handling inquiries and relaying messages promptly and professionally.
- Assist in the preparation and filing of legal documents, including pleadings, motions, and discovery materials. Track case deadlines and ensure timely submissions.
- Conduct legal research and compile information to support in case preparation.
- Assist with timekeeping, billing, and processing invoices. Maintain accurate records of billable hours and expenses. (50%)
- Perform various administrative tasks, including answering phones, managing mail, and ordering office supplies.
Qualifications:
- Completion of a recognized LAA or Accounting program considered an asset
- Minimum of 3 years of experience as an LAA, preferably in litigation considered an asset
- Strong attention to detail and punctuality is a must.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and legal practice management software.
