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Human Resources Payroll Coordinator
4 months ago
Human Resources Payroll CoordinatorREPORTS TO: Head of FinanceJOB TYPE: Full-time On Site Monday to Friday, 8:30 am -5:00 pmDIRECT REPORTS: NonePayroll AdministrationPrepare and process biweekly payroll and perform data verification to ensure salaried and hourly wage, commission and bonus payment accuracy; verify accuracy of calculations, accrual and reconciliation of month-end payroll accruals and related payroll and benefit accounting activitiesAssist with year-end payroll-related activities and T4 preparationManage in-house time and attendance system (Advanced Tracker)Provide outstanding service to Company management and employees with a sense of urgency and responsiveness and a high level of attention to detail in investigating and replying to information requests and resolving payroll discrepanciesGenerate Records of Employment (ROE) and respond to related government or external requestsStay current on relevant payroll laws, regulations and best practices to ensure complianceProduce requested payroll reportsRecommend improvements to payroll and HR practices and systems to improve efficiency and productivity.Human Resources SupportAssist with human resources administrative functions, including employee onboarding and offboarding processes, and ensure all new hire documentation is complete and accurateMaintain accurate and up-to-date physical and electronic employee records, including personal information, employment contracts, work/study visas and group benefit enrollment and coverage changesMaintain employee work visa, vacation, leave of absence, sick and lieu day records, answer inquiries and provide required reports to managementProcess employee changes, such as promotions, transfers and terminations and update relevant records and systems accordinglyCompile information on reported workplace injuries and file required WSIB/WCB documentation by reporting deadlineSupport recruitment and selection processes including posting job advertisements using established templates, screening resumes and forwarding job fair materials to remote ManagersGenerate employment-related letters and contracts using established templatesMaintain HR download employee records and initiate compliance and requested online employee training requestsCoordinate employee benefit enrollment and terminations, respond to employee benefit inquiries and follow up with group benefit carrier as requiredDistribute and/or track completion of monthly workplace inspection forms for management reviewParticipate in special projects, and perform other related duties and assignments as requiredWhat you bring to the teamEducation in payroll, accounting or related field with knowledge of current Canadian legislative requirements; payroll certification (PCP/ CPM) is an asset.Studies in human resources and previous HR administration experience requiredAt least 3 years’ payroll administration experience in a distributed multi-province employee base with exposure to commissioned sales; previous retail exposure as an asset.Meeting deadlines while maintaining compliance and regulatory standards'.Attention to detail and strong organization skillsMindset with positive solution-oriented focusProficiency in MS Office applications especially Outlook, Excel and Word; working knowledge of Payworks and Advanced Tracker strongly preferredAbility to learn and master payroll and human resources-related systemsEnglish written and verbal communication skills essential.Quick learner with ability to solve problems, use critical thinking and apply sound, practical judgment in resolving problems and escalating to senior management when necessary.Good interpersonal skills with congenial personality and ability to work as a team player with Finance, management and retail staff.High degree of discretion and confidentiality with mature judgment and integrity critical in safeguarding sensitive informationSelf-motivated with strong initiative and ability to work independently or as a team playerDemonstrated personal accountability with a sense of ownership and responsibility in task completion and follow up of commitments.
