Current jobs related to Administrative Assistant and Assistant to CEO - Oakville ON - Scan Global Holdings Ltd.

  • Clinical Laboratory Specialist

    1 month ago

    Kapuskasing, ON, Canada Medical Assistant Full time $37 - $50

    Clinical Laboratory Specialist - Full-time Opportunity NOW HIRING - CLINICAL LABORATORY SPECIALIST $20,000 SIGNING BONUS Full-time position available. Relocation assistance provided. Compensation ranges from $37.01 to $49.65 per hour in accordance with the applicable Collective Agreement. For further details or to submit your application, please reach...

  • admin assistant to the CEO

    4 weeks ago

    Clarington, ON, Canada WAFREL Full time

    As the Administrative Assistant to the CEO, you will play a crucial role in supporting the CEO and ensuring smooth daily operations. This position requires a high level of professionalism, discretion, and attention to detail. You will be a key liaison between the CEO and internal as well as external stakeholders, managing communications, scheduling, and...

  • Clinical Laboratory Specialist

    1 month ago

    Kapuskasing, ON, Canada Medical Assistant Full time $37 - $50

    Position OverviewClinical Laboratory Specialist - Full-time role available.This position offers a competitive salary of $65 per hour in accordance with the COPE Collective Agreement.We provide relocation assistance, including support in finding suitable accommodations.About the RoleJoin a small healthcare facility that offers a variety of specialized...

  • Executive Assistant, CEO, Board and Association

    4 months ago

    Oakville, Canada YMCA of Oakville Full time

    Join our mission-driven team at the YMCA of Oakville and make a meaningful impact in our community. Become part of something bigger! Reporting to the President & CEO the Executive Assistant provides support to the President & CEO, the Board of Directors, and the Senior Leadership Team (SLT). This position has a broad range of responsibilities and must be...

  • Senior Executive Assistant, Office of the CEO

    4 weeks ago

    Toronto, ON, Canada Ontario Association of Social Workers (OASW) Full time €60,000 - €65,000

    OASW is the voice of the social work profession in Ontario and our mission is to mobilize mental health and wellbeing across Ontario. Our 2022-2027 Strategic Plan outlines how we will advance the social work profession by shaping the future of social work, leading equity integration, growing our membership, enhancing our engagement, and building a...

  • Medical Science Liaison

    4 weeks ago

    ON, Canada Medical Assistant Full time

    Select how often (in days) to receive an alert: Medical Science Liaison - Ontario - Specialty ProductsMedical Science LiaisonJoin a team! We are a global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes. We develop, manufacture and market a range of products, primarily in gastroenterology,...

  • Executive Assistant To Ceo H/F

    4 weeks ago

    Kingston, ON, Canada EZ STAK Full time

    The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks. Executive Support: Serve as the first point of...

  • Medical Science Liaison

    5 days ago

    , ON, Canada Medical Assistant Full time

    Select how often (in days) to receive an alert: Medical Science Liaison - Ontario - Specialty Products Join a team! We are a global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes. We develop, manufacture and market a range of product

  • Executive Assistant to the CEO

    4 weeks ago

    Kingston, ON, Canada EZ STAK Full time

    PURPOSE : The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks. Key Responsibilities : Calendar & Travel...

  • Executive Assistant to the CEO

    4 weeks ago

    Kingston, ON, Canada EZ STAK Full time

    PURPOSE : The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks. Key Responsibilities : Calendar & Travel...

  • Executive Administrative Assistant

    4 weeks ago

    Concord, ON, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction.  Job Overview: We are...

  • Executive Administrative Assistant

    4 weeks ago

    Concord, ON, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction.  Job Overview: We are...

  • Senior Executive Assistant, Office of the CEO

    4 weeks ago

    Toronto, ON, Canada Youthdale Treatment Centres Full time

    Position Summary  The Executive Assistant to the CEO provides a high level of proactive executive-level confidential administrative and project support to the President & CEO, and the Board of Directors. This position is responsible for calendar and event management, general and systems administration, and operation support. This position reports to the...

  • Executive Assistant

    3 weeks ago

    North York, ON, Canada Summit Search Group Full time

    Here's a terrific opportunity for an Executive Assistant with a well-respected national not-for-profit organization. In this pivotal role, you will provide exceptional support to the President/CEO. If you're passionate about the environment and sustainability, this could be the dream job you've been searching for. Join a dynamic team that's truly making a...

  • Executive Assistant

    3 weeks ago

    North York, ON, Canada Summit Search Group Full time

    Here's a terrific opportunity for an Executive Assistant with a well-respected national not-for-profit organization. In this pivotal role, you will provide exceptional support to the President/CEO. If you're passionate about the environment and sustainability, this could be the dream job you've been searching for. Join a dynamic team that's truly making a...

  • Executive Assistant

    4 months ago

    Oakville, Canada GraceMed Full time

    **Empowering Executives, Enhancing Success! Become Our Next Executive Assistant to our CEO! **GraceMed is hiring a Fun and Dynamic Executive Assistant to join our team at our Support Office!GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare...

  • Executive Assistant

    3 months ago

    Oakville, Canada Spark Power Full time

    Spark Power, a trusted partner in energy in North America, is looking for an** Executive Assistan**t for our Oakville Head Office. The Executive Assistant provides senior administrative support for the President & Chief Executive Officer (CEO) and members of the Senior Leadership Team. As an integral member of the team, the Executive Assistant will be...

  • Senior Executive Assistant

    4 weeks ago

    Concord, ON, Canada Footage Tools Inc. Full time

    Company Overview: Footage Tools is a leading manufacturer of specialty infrastructure tools, dedicated to providing quality tools for our customers in the Energy (Natural Gas and Oil & Gas), Water, and Underground Construction sectors. As a leading manufacturer, we are committed to innovation, excellence, and customer satisfaction.  Job Overview: We are...

  • Executive Assistant

    4 weeks ago

    North York, ON, Canada Summit Search Group Full time

    Here's a terrific opportunity for an Executive Assistant with a well-respected national not-for-profit organization. In this pivotal role, you will provide exceptional support to the President/CEO. If you're passionate about the environment and sustainability, this could be the dream job you've been searching for. Join a dynamic team that's...

  • Executive Assistant for Chief

    4 weeks ago

    Kingston, ON, Canada EZ STAK Full time

    The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks. Executive Support: Serve as the first point of...

Administrative Assistant and Assistant to CEO

3 months ago

Oakville ON, Canada Scan Global Holdings Ltd. Full time

Company Description

Scan Global Holdings Ltd. (Previously known as Scan Consulting Group Inc.) is a dynamic network of firms offering specialized advisory services spanning diverse industries, including accounting, consulting, real estate, banking, financial advisory, and a wide range of tailored business solutions. We are committed to delivering exceptional service and value to our clients, helping them achieve their business goals.

Role Description

This is a full-time on-site role for an Administrative Assistant and Assistant to CEO at Scan Global Holdings Ltd. located in Oakville, ON. The Administrative Assistant will be responsible for providing executive administrative assistance, maintaining effective communication, assisting with administrative tasks, and ensuring the smooth operation of the office. The Assistant to CEO will support the CEO with various administrative duties and help in managing the CEO's schedule and priorities.

Role Responsibilities:

  • Act as the primary point of contact for all office matters.
  • Manage the calendar ensuring that all deadlines and commitments are met.
  • Monitor and filter phone calls, emails, voicemails, and visitors for the CEO.
  • Perform general administrative tasks, including answering phone calls, making phone calls including to the CRA, responding to emails appropriately.
  • Answer a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
  • Ability to receive directions.
  • Handle confidential material and serve as a liaison between the CEO and other departments, staff members, and external contacts.
  • Schedule and coordinate meetings and other events.
  • Research data to assist with the preparation of documents or presentations for external and internal audience.
  • Prepare and edit documents, reports, presentations and collate documents as needed.
  • File and organize documents
  • Inventory checks
  • Assist with the development and maintenance of external communications and communication lists.
  • Telemarketing- reaching out to new and existing customers to review our current offerings and promotions, keeping a daily log of calls and contacts made

Skills You Bring:

  • Superior organizational and interpersonal skills.
  • Excellent attention to detail and time management skills.
  • Ability to exercise discretion in committing time and evaluating needs.
  • Ability to work both independently and as part of a team.
  • Manage complex office administrative work.
  • Ability to build and maintain relationships with important contacts.

What We Require:

  • Minimum to 3-5 years of experience as an Admin Assistant or in a similar administrative support role.
  • Technologically savvy with Microsoft Office (Word, PowerPoint, and Excel), and other applications (e.g., Quickbooks, Adobe).
  • Valid Ontario Class G driving license and reliable access to vehicle.
  • Ability to handle confidential and sensitive information with professionalism and discretion
  • Ability to multitask and prioritize tasks effectively
  • Experience in a similar role or industry is a plus
  • Bachelor's degree or diploma in business administration or a related field

What we offer:

This position starts 23/hr