Assistant to the Executive Director

Organizational Unit University of Victoria -> Office of the Vice-President Indigenous Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 14 October 2025 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $4, $5,056.00 Additional Posting Information: Limited to internal applications Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification Secretary /PB9 Hours of Work Monday - Friday, 8:30am till 4:30pm Employee Group: CUPE 951 - Regular of Hires Needed 1 Category Administrative and Support Services About this Opportunity The Office of Indigenous Academic and Community Engagement (IACE) builds upon the principles and values articulated in the University of Victoria's strategic documents, including the Strategic Framework, the Indigenous Plan and the Strategic Enrolment Plan. For Indigenous people, these plans make a commitment to education that redresses the historical and continued barriers to accessing and participating in postsecondary education. IACE is committed to building and strengthening respectful relationships with Indigenous communities and organizations locally, provincially, nationally and internationally. For more information about IACE, please visit IACE strives to create an extraordinary student experience in an academic and culturally responsive environment, where students, staff, faculty and community members experience the university as a welcoming, supportive and safe environment and where Indigenous values, languages and cultures are reflected and respected. IACE provides programs and services for Indigenous UVic students facilitating their successful transition through pre-arrival and arrival orientation programs and events, as well as ongoing supports throughout their academic journey. Our work is guided by the IACE vision and values: By honouring our ancestors, Elders, families, children and youth, we work together, bring in our good feelings and prepare for the work ahead to advance Indigenous education and cultural resurgence. Acknowledging both local protocols and the diversity of ways of knowing and being our staff bring to the Office of Indigenous Academic and Community Engagement, we: Honour and respect the peoples on whose territory the university stands; Support Indigenous students, faculty and staff wellness and success in all our diversity; Support the advancement of Indigenous academic programming; Support communities and lead the university in enhancing engagement and relationships; and Guide the university in processes and projects of decolonization and reconciliation. Job Summary The Assistant to the Executive Director provides general administrative support within the IACE Office, administrative assistance to the IACE Executive Director and Manager, support for committees the Executive Director and Manager participate in or lead, support high profile events hosted IACE and UVic, as well as human resources and financial administrative support. This position together with other IACE staff works as a team ensuring the sharing of relevant and timely information and engaging in informal team interactions and formal team meetings in order to contribute to coordination and team effectiveness. As with all IACE staff, the Assistant to the Executive Director participates in learning and professional development opportunities and contributes to knowledge exchange and quality improvement initiatives. Of critical importance to this position is an intimate knowledge of Indigenous ways of knowing and being. Cultural competency, including an in-depth understanding of colonization, decolonization, land issues, cultural protocols, and settler/Indigenous relationships is essential. Job Requirements Experience: This position requires a level of education, training, and experience equivalent to three years of experience working within a comparable environment. Knowledge/Skills/Abilities: Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Experience working within Indigenous communities/organizations Experience handling confidential and sensitive information Experience using financial systems for bookkeeping and financial administration Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. Ability to effectively support students, staff, faculty, general public, practicing discretion and utilizing good judgment while maintaining confidentiality Ability to work independently and within a team environment Experience with pre-planning and recording meetings. Strong organizational and time management skills with advanced attention to detail Flexible adapting to multiple and/or changing work priorities in a fast-paced environment High level of discretion in dealing with confidential and sensitive information. Knowledge of Indigenous nations' histories and protocols Knowledge of general office administrative operations including scheduling meetings and calendar coordination. Knowledge of financial services and accounting practices Familiarity with financial and administrative information systems Knowledge of MS Office, databases, financial services, payroll systems and file management software such as SharePoint or Connect Knowledge of local Coast Salish and BC nations histories and protocols would be an asset Specialized Knowledge/Education: Secondary school diploma or equivalent. Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Read our full equity statement here: Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here