Procurement Specialist

4 weeks ago

Edmonton AB, Canada Russell Tobin Full time

Job Title: Procurement Specialist (Non-IT) – Intermediate Job Type: Contract Position Location: On-site – Office in downtown Edmonton, Alberta Position Overview The Procurement Specialist will manage and support procurement activities throughout the full procurement lifecycle for a public sector organization. Responsibilities include preparing procurement strategies and solicitation documents, evaluating vendor proposals, supporting contract finalization, and ensuring compliance with procurement policies and standards. Key Responsibilities Solicitation Document Preparation Develop procurement strategies based on project goals. Conduct research to clarify business and technical requirements. Prepare and refine solicitation documents (RFXs), including Requests for Proposals (RFPs), Quotes (RFQs), Information (RFIs), and others. Identify potential subprojects requiring separate procurements. Guide to prospective vendors by interpreting procurement documents and drafting formal responses to inquiries. Evaluation & Debrief Create evaluation methodologies, plans, and schedules. Review vendor submissions for completeness, accuracy, and compliance. Prepare evaluation documentation and award recommendations. Assist in organizing vendor presentations and bidder conferences. Support the debriefing process for unsuccessful vendors. Post-Solicitation Activities Assist in the contract finalization process. Compile performance evaluations and lessons learned after procurement activities. Prepare formal evaluation reports and recommendations for approval. Maintain accurate and organized procurement and contract records. Mandatory Qualifications Post-secondary education in procurement, supply chain, business, or a related field Experience with Adobe Acrobat Pro or similar software. Minimum 2 years Experience with full lifecycle procurement (e.g., RFPs, RFQs, RFIs, negotiations, evaluations). Minimum 4 years Experience with public sector procurement and knowledge of trade agreements. Minimum 4 years Preferred Qualifications Completion of SCMP or equivalent certification Experience in proofreading and formatting Word documents. Minimum 2 years Experience using SAP and Ariba for contract management. Minimum 2 years Experience with e-bidding platforms. Minimum 2 years Experience using Microsoft Outlook features (email, tasks, calendar). Minimum 2 years Basic Excel skills. Minimum 2 years Equipment and Workspace Office space, computer, and necessary supplies will be provided on-site. Access to internal systems and credentials will be arranged as required.

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