UKG System Administrator FT 2025

Overview Join a hospital where everyone makes a difference Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women's and Children's Health, Intensive Care, Mental Health, and Inpatient Rehabilitation. Our vision is to creating healthier communities together . Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond. Why Should You Apply to CMH? Healthcare of Ontario Pension Plan (HOOPP) Group Benefits, including Health & Dental, for full time employees Employee & Family Assistance Program Career Development & Education Grant Wellness & Wellbeing Program Diversity, Equity & Inclusion Initiatives Come be part of our vision as CMH leads in innovation and compassion To learn more about CMH, please visit our website at Job Description Salary Range: TBD UKG System Administrator Position Summary: The UKG System Administrator plays a pivotal role in managing, maintaining, and optimizing the hospital's UKG Time, Attendance, and Scheduling platform. This position ensures system accuracy, reliability, and compliance with hospital policies and union agreements. As an expert administrator, you will provide hands-on training, develop best practices, and leverage data analytics to enhance staffing efficiency, reduce payroll errors, and support strategies that minimize organizational overtime. The UKG System Administrator acts as a liaison between the scheduling office, IT department, Human Resources, and other key stakeholders. This role involves ongoing system optimization through constant evaluation of configuration gaps and evolving needs to ensure the system meets the hospital's scheduling requirements effectively. Additionally, you will be responsible for maintaining system health by reviewing and managing rules for shift rotation, union agreements, and department-specific guidelines. You will also track scheduling exceptions and suggest improvements, provide training to support scheduler development, and implement strategies to reduce overtime through proactive alerting systems. Responsibilities: System Administration & Optimization: Configure, maintain, and optimize UKG Time and Attendance modules in alignment with hospital policies and union agreements. Monitor system performance, troubleshoot issues, and collaborate with the vendor and CMH IT team for timely resolution. Conduct regular audits to ensure system efficiency and minimize payroll errors. Training & End-User Support: Develop and deliver ongoing training programs for staff, managers, and scheduling personnel on using the UKG system effectively. Create and maintain user guides, job aids, and knowledge resources to support end-users. Provide one-on-one and group support to resolve user issues and ensure compliance with scheduling processes. Serve as a subject matter expert (SME) in workforce management best practices. Reporting & Auditing: Perform regular audits of schedules, pay rules, and timecard data for accuracy and error reduction. Use system KPIs to provide actionable insights and recommendations for improved workforce utilization. Educate and support teams on leveraging system data views with the Decision Support Team. Identify scheduling practices contributing to overtime and develop strategies for improvement. Regularly audit master schedules to ensure they meet unit-specific scheduling needs. Audit scheduling practices against hospital standards, union agreements, and unit-based guidelines. Ensure accurate application of shift differentials, premium pay, and specific pay codes. Skills & Qualifications: 3+ years of experience in hospital scheduling and payroll management. Bachelor's degree in Business Administration, Human Resources, Information Systems, or a related field is preferred. Proven experience with the UKG platform as an administrator or analyst role. Advanced knowledge of scheduling rules, pay codes, and workforce management processes. Strong ability to train and support diverse end-user groups (clinical and non-clinical). Excellent data analysis, auditing, and reporting skills. Exceptional problem solving and troubleshooting capabilities. Proven skill in managing competing priorities and leading process improvements. Superior communication and collaboration abilities across HR, Payroll, Scheduling, and IT teams. As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Cambridge Memorial Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada. The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH. CMH Inclusion Statement At Cambridge Memorial Hospital (CMH), community matters to us. We acknowledge and are grateful for the opportunity to meet, work and offer healthcare on what is the traditional territories for the Anishinaabe, the Haudenosaunee and the Chinnonton. We are committed to providing and fostering a respectful, caring, and inclusive workplace; one that generates belonging. We want a work culture where people are free to express their authentic selves and are able to bring their best daily. That includes a workplace that is free from violence, harassment and discrimination of any kind. We welcome all applicants and encourage members of equity-deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability. We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience. To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.   Mari Iromoto Executive Champion Diversity, Equity and Inclusion Susan Toth, Director of Human Resources   We thank all those who apply, however only those selected for an interview will be contacted. Cambridge Memorial Hospital (CMH) proudly integrates AI-based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education, and experience. CMH's AI serves to assist, not replace, human decision-making, with results audited to ensure quality and equity. This initiative reinforces the hospital's commitment to Equity, Diversity, and Inclusion, ensuring the best talent is selected while adhering to its core values.