Administrative Assistant 1

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Administrative Assistant 1 - FTT - Fort St. John Site C Construction Number of positions: 1 Job Location: Fort St. John Site C Constr Ofc Employment type: Temporary Region: Northern Interior Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Field Annual salary: $ 51, ,000.00 What you'll do General office administrative responsibilities including: This position will primarily provide support to the Manager, Site C Construction Management. Maintaining, coordinating, and integrating calendar schedules; booking and managing meetings and conference calls logistics; managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files and providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/action items. This position is also responsible for coordinating the flow of information between the Manager, direct reports, and extended team; working closely with the Leadership office; following up on outstanding action items; preparing/drafting reports, letters, meeting agendas, and presentation material for distribution; event planning, and logistical support as required; and may be required to monitor and/or develop budgets and monthly variance analysis. Knowledge of SAP is important to support the Manager of Construction Management and direct reports with time and labour, management reporting and online expense procedures and to raise contract requests, contract change requests and direct invoices for approval. This position is also accountable for maintaining a SharePoint site including site layout and compliance and updates. Web Authoring skills may also be required for maintenance and updating of team web page. This position is also accountable for maintaining the departmental organizational chart, ensuring the departments' contact lists are up to date and maintain the overall email distribution list for the Manager that's also shared with the VP's office. Works with other administrative assistants to provide assistance and support when required. Manages safety and mandatory training for team including reporting and tracking of compliance. What you bring Post-secondary education or equivalent. 3 to 5 years senior level administrative experience or equivalent within a corporate environment performing a range of diverse, confidential, administrative support duties. High level of interpersonal and communications skills, both verbal and written, tact and diplomacy. Strong organizational and time management skills with the ability to multi-task, prioritize and adapt easily to shifting and/or conflicting deadlines. Self starter who is proactive in identifying and proposing solutions to issues that arise using sound judgment and decision- making skills. Exceptional attention to detail. Ability to work as a team leader by providing leadership and guidance to field-based staff on Administrative policy. Highly proficient with current business software including MS Office applications (Word/Excel/Outlook/PowerPoint); Passport; SharePoint; SAP (HR & Financial); Web Authoring tools & File management What we offer A comprehensive benefits package A minimum of 15 paid vacation days A lifetime pension Flexible work model, depending on your role type Training and development courses For more information on the benefits we offer, visit What else you should know Before you apply, please confirm you meet BC Hydro's time in role requirement. M&P employees must meet the time in role requirement specified in their most recent offer letter. For MoveUP and IBEW employees, the current time in role as outlined in the Collective Agreements will apply. This posting is for a Full Time temporary position scheduled until approximately December 31, 2026. This location may be eligible for a Remote Incentive of 12%. Remote Incentives are paid bi-weekly to Full-Time Regular employees working in eligible remote locations. A skill test may form part of the selection process Please be advised that this role has been assessed as safety sensitive and pre-qualification alcohol and drug testing will be required as a pre-condition to employment. Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable, include your Trades Qualification. This will ensure we have all the necessary information to assess your application without any delays. Location: Fort St. John, British Columbia , V1J 1X7 Date Posted: Closing Date: For internal use