Legal Administrative Assistant

3 weeks ago

Toronto ON, Canada Options Consulting Solutions Full time

Legal Administrative Assistant Toronto, ON (Hybrid) 4 days in office We’re looking for a highly organized and proactive Legal Administrative Assistant to provide comprehensive support to our team of professionals. This role offers the opportunity to work in a dynamic environment, handling administrative, financial, and client-related tasks that ensure the smooth operation of legal matters. What You’ll Do Serve as a key contact for scheduling, travel arrangements, correspondence, and client engagement. Update and maintain contact information, calendars, and internal databases. Coordinate client meetings, boardrooms, catering, and audio-visual support. Handle incoming calls, mail, and email communications professionally and efficiently. Provide backup support to colleagues as needed to ensure consistent coverage. Collaborate with internal teams such as Marketing, Facilities, and Document Specialists to complete tasks promptly. Financial Administration Partner with principals to ensure accurate time entry, billing, and tracking of outstanding invoices. Prepare, review, and revise pre-bills and invoices according to client guidelines and internal standards. Process cheque requisitions and other payments for third-party invoices and filing fees. Generate reports related to time, billing, and project budgets, and monitor alternate fee arrangements. Project Support Prepare engagement letters and assist with matter intake, conflict searches, and file audits. Maintain organized, retrievable electronic and paper files in compliance with internal procedures. Support principals with project management tasks, including tracking deliverables, budgets, and reporting. Marketing Support Coordinate materials for proposals and pitches, including principal bios, billing rates, and other documentation. What You Bring Legal Assistant diploma or post-secondary degree/diploma in Office Administration. 3-5+ years of experience supporting legal or professional services teams. Strong knowledge of legal terminology, documents, and procedures. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Strong communication and interpersonal skills. Ability to work independently, collaboratively, and under pressure. Flexibility to occasionally work overtime as required. Why You’ll Love Working Here Work in a collaborative and professional environment with supportive colleagues. Gain exposure to a variety of legal and administrative functions. Opportunity to develop your career and strengthen your skills in legal administration.

  • Litigation Legal Administrative Assistant Office Assistant

    2 weeks ago

    Toronto, Canada Kent Legal Full time

    Job Description Job Title: Litigation Legal Administrative Assistant Job #: 16970 Job Type: Full-Time Permanent Location: Toronto, Ontario Salary: $50,000 - $70,000 Remote Flexibility: Hybrid Remote Flexibility About the Role Our client, a respected national law firm, is seeking a motivated and detail-oriented Litigation Legal Assistant to join their Toronto...

  • Litigation Legal Administrative Assistant Office Assistant

    2 weeks ago

    Toronto, Canada Kent Legal Full time

    Job Description Job Title: Litigation Legal Administrative Assistant Job #: 16970 Job Type: Full-Time Permanent Location: Toronto, Ontario Salary: $50,000 - $70,000 Remote Flexibility: Hybrid Remote Flexibility About the Role Our client, a respected national law firm, is seeking a motivated and detail-oriented Litigation Legal Assistant to join their Toronto...

  • Litigation Legal Administrative Assistant Office Assistant

    2 weeks ago

    Toronto, Canada Kent Legal Full time

    Job Description Job Title: Litigation Legal Administrative Assistant Job #: 16970 Job Type: Full-Time Permanent Location: Toronto, Ontario Salary: $50,000 - $70,000 Remote Flexibility: Hybrid Remote Flexibility About the Role Our client, a respected national law firm, is seeking a motivated and detail-oriented Litigation Legal Assistant to join their Toronto...

  • Litigation Legal Administrative Assistant/ Office Assistant

    1 week ago

    Toronto, Ontario, Canada Kent Legal Full time $50,000 - $70,000 per year

    Job DescriptionJob Title: Litigation Legal Administrative Assistant Job #: 16970Job Type: Full-Time, PermanentLocation: Toronto, OntarioSalary: $50,000 - $70,000Remote Flexibility: Hybrid Remote FlexibilityAbout the RoleOur client, a respected national law firm, is seeking a motivated and detail-oriented Litigation Legal Assistant to join their Toronto...

  • Legal Assistant

    2 weeks ago

    Toronto, Canada Adesse Legal Services Full time

    A boutique Paralegal firm specializing in Motor Vehicle/Accident Benefits claims is currently seeking a legal assistant/receptionist. This is a great opportunity for someone looking to gain experience working in a legal setting. - Professional demeanour - Excellent communication and literacy skills - Must be able to work well under pressure - Must be...

  • Legal Assistant

    4 weeks ago

    Toronto, Canada Mall & Chhibbar Legal Professional Corporation Full time

    Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Mall & Chhibbar Legal Professional Corporation Legal Assistant (Full-Time) Mall & Chhibbar Legal Professional Corporation, a Toronto-based law firm, is seeking a full-time Legal Assistant to join our growing team. This position offers the opportunity to work...

  • Legal Assistant

    5 days ago

    Toronto, Ontario, Canada Mall & Chhibbar Legal Professional Corporation Full time $45,000 - $65,000 per year

    Job Opportunity: Legal Assistant (Full-Time)with Mall & Chhibbar Legal Professional Corporation – Toronto, ONMall & Chhibbar Legal Professional Corporation, a Toronto-based law firm, is seeking a full-time Legal Assistant to join our growing team. This position offers the opportunity to work closely with experienced lawyers in a collaborative environment...

  • Legal Assistant

    1 day ago

    North York, ON MN W, Canada Progressive Legal Solutions Professional Corporation Full time $45,000 - $60,000 per year

    Job SummaryWe are seeking a detail-oriented and organized Legal Assistant to support our family law practice in a busy and growing office. The ideal candidate has strong administrative skills, excellent communication, and experience working in a legal or professional office setting. This role offers hands-on exposure to family law and the opportunity to...

  • Legal Administrative Assistant- Litigation

    2 weeks ago

    Toronto, ON, Canada Options Consulting Solutions Full time

    Legal Administrative Assistant Toronto, ON (Hybrid) 4 days in office We’re looking for a highly organized and proactive Legal Administrative Assistant to provide comprehensive support to our team of professionals. This role offers the opportunity to work in a dynamic environment, handling administrative, financial, and client-related tasks that ensure...

  • Legal Administrative Assistant

    2 weeks ago

    Ontario (ON), Canada Hays Full time

    Role: Legal Administrative AssistantLocation: North York (4 Days In-Office)Length: 2 Month Contract (Potential for Extension)Rate: $25-27/hourJob Summary:Hays has partnered with a leading global retail company based in North York, ON. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our legal team with...