Payroll Specialist

Nature Fresh Farms is a Leamington-based greenhouse company with facilities in Leamington, ON and Delta, OH as well as Laredo, TX. Our company and its innovative, dynamic team are expanding every day, growing new plant varieties, and introducing cutting-edge ideas and practices to the fresh produce industry. However, at Nature Fresh, we don’t just grow plants – we also grow people. Our team is passionate about bringing the highest quality products to consumers, but it is also committed to creating an inspiring, diverse, and team-oriented workplace environment that everyone can enjoy. Nature Fresh Farms is a recognized leader within the greenhouse farming industry – join our team and help us continue to grow

We are currently looking to fill a permanent full-time position for a Payroll Specialist for our Human Resources department at our Leamington, ON location.

We are looking for a strong team player who is detailed oriented that thrives in an environment which encourages innovation and results. This exciting payroll position drives the bi-weekly payroll process, year end, and compliance with Canadian and US payroll regulations. You will perform tasks related to analysis, execution of payroll processing while maintaining the utmost confidentiality in dealing with employee records and business information. You will be accountable to ensure the timely delivery of payroll, foster strong collaborative relationships with Human Resources & Finance, and ensure compliance with all relevant federal/provincial regulations and taxable benefits, while continually monitoring for business process improvements.

Job Specific Duties

• Ensure all required information is in place to process payrolls accurately and efficiently.
• Process bi-weekly payroll and pay increases, bonuses, taxes and deductions for all salaried and hourly employees in the organization.
• Processing terminations, ROE’s, and T4’s.
• Manage the ADP payroll system including the testing and implementation of changes.
• Prepare, calculate, and reconcile all payroll taxes, WSIB, EHT, and RRSP remittances.
• Work with Health & Safety team to monitor WSIB claims and statements.
• Check payroll information for accuracy and ensure all relevant paperwork is in order.
• Ensure all payroll transactions are in accordance with company policies & procedures and are in compliance with audit and governance requirements for each applicable Province/State and Federal agency.
• Prepare reports as requested by Human Resources and Finance as needed.
• Participate on special project teams as required and be an integral part of the project team for payroll/system projects.
• Ensure the accurate processing of staff transfers, promotions, and terminations, and maintain all dispersed company paperwork in the applicable systems.
• Investigate payroll related questions to provide accurate and timely resolutions.
• Act as liaison with all government agencies and external auditors.
• Responsible for managing payroll deduction processing for benefits.
• Bonus & compensation increases, entries, and accrual management through compensation module using ADP.
• Point of contact for payroll related inquiries from employees.
• This job description highlights the main components but is not inclusive of other activities that may be required

Qualifications

• Minimum 5 years of progressive Payroll/Accounting experience for large organizations using ADP.
• Certified Payroll Manager (CPM) or Payroll Compliance Practitioner (PCP) designation preferred.
• Sound fundamental knowledge of payroll policies, practices, and procedures
• Familiarity with and ability to interpret and apply employment legislation to payroll.
• Adherence to the highest standards of ethical practice in retaining individual privacy.
• Exceptional communication abilities, active listening skills and written communication skills.
• Strong relationship management and influencing skills at all levels; getting results with and through others.
• Ability to identify issues and problem solve independently using appropriate resources internally and externally.
• Displays strong initiative and able to work independently with little direction, within a fast-paced environment.
• Ability to work under strict deadlines; and ensure timely follow-up.
• Very high degree of confidentiality and integrity required regarding all aspects of the business.
• Valid passport with the ability to travel to the U.S. or internationally as required.
• A valid driver's license and use of personal vehicle are required as needed.
• Must be available to work flexible hours including weekends and extended hours if needed.

Working Conditions

• Mainly office setting with some warehouse/greenhouse as needed.
• Works Monday-Friday. Hours may fluctuate according to business needs. May be required to work after hours as needed.

Nature Fresh Farms is committed to providing an inclusive and barrier-free work environment, beginning with the hiring process. We are an Equal Opportunity Employer and welcome applications from candidates, in accordance with all relevant legislation. Nature Fresh Farms provides an accessible environment in which all individuals have access in a way that respects the dignity and independence of people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.