Payroll Administrator
3 months ago
Position: Payroll Administrator (Intermediate)
Location: Downtown Toronto, ON
Monday to Friday - On-site
Must have: Workforce Now payroll software knowledge
Short Summary
- This role reports to the Manager, of Payroll Services (“MPS”) and provides direct administrative support to the MPS for all payroll services.
- Administer bi-weekly payroll for approximately 600 union and non-union employees
- Administer bi-weekly payroll for 95 interprovincial employees on time.
- Processing all payroll transactions including inputs, deductions, remittances, and reports
- Organize the payroll filing system
- keeping monthly statistical reports updated and overseeing the WSIB recordkeeping system.
- Work in collaboration with the Pay Master and be available as the backup to ensure the full payroll cycle is completed.
- Process “new/terminated/changes employees” data as approved by departments.
- Audit and ensure all payroll time sheets are accurately recorded and investigate and make changes as required.
- Input time sheet information including non-statutory deductions and gratuities for all applicable employees.
- Verify payroll input audit trail to time sheets and run/submit/receive payroll transactions to/from ADP.
- Prepare biweekly reports, and request wire transfers or cheques for disbursement of non-statutory deduction remittances such as court-ordered deductions, union dues, charity deductions, BC Medical, and benefit provider premiums.
Responsibilities
- Facilitate/assign schedules and audit timecards for part-time staff.
- Assist with month-end and year-end processes, compiling statistical reports, statements, and summaries, as required.
- Complete hourly payroll month-end payroll duties (ex. journal entries), including inputting to JD Edwards system.
- Provide to Human Resources, monthly full-time equivalent counts.
- Participates in the Orientation of new hires assisting Human Resources with the onboarding process, providing tax forms, direct deposit procedures, and online registration.
- Assisting with assigning and registering barcodes onto ID Badges for new employees.
- Provide the Human Resources department by creating and running custom reports and assisting with confidential inquiries.
- Monthly Stats Canada reporting, WSIB Payments, and ROE Filing as required.
- Administering the timekeeping process time-off/time and attendance/overtime module in ADP.
- Ongoing Manager training on the Workforce Now (“WFN”) Time and Attendance Module.
- Assist the Human Resources department by creating and running custom reports, and assisting with confidential inquiries.
Qualifications
- A relevant college diploma or university degree in business administration, finance, accounting, payroll, or equivalent is preferred
- A minimum of 3 to 5 years of demonstrated experience in payroll support
- Membership with the National Payroll Institute and working towards or holding the Payroll Compliance Professional (PCP) certification are considered assets.
- Demonstrated functional familiarity with ADP WFN payroll software systems is required.
- Demonstrated knowledge of Excel is required.
- Must possess excellent accounting skills to ensure accuracy.
- Bilingual English and French is an asset
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