Compensation Benefits Coordinator

1 week ago

Burnaby, Canada 49th Parallel Coffee Roasters Full time

Compensation & Benefits Coordinator

Title: Compensation & Benefits Coordinator

Date: December 2024

Reports to: Director, People & Culture

Location: Vancouver, B.C.


Job Description


The Compensation & Benefits position reports to the Director, People and Culture, and is responsible for supporting the Director with Total Compensation Program development; end to end payroll processing, the maintenance of benefit programs, accurate data in the HRIS (Dayforce) system and regular and ad-hoc management reporting.


Primary Responsibilities


Payroll:

  • Responsible for the accurate and timely processing of bi-weekly payroll for approx. 150+ Canadian employees (BC and QC)
  • Responsible for verifying the accuracy of various deductions and filing
  • Responsible for year end filing and annual production of T4s, T4As, WCB, EHT and any other regulatory body
  • Responsible for the maintenance of payroll records and annual audits for internal and external requirements.
  • Responsible for identifying legal requirements and government reporting regulations affecting payroll functions and ensures policies, procedures and reporting are in compliance.
  • Continuously identify opportunities for process improvements, focusing on enhancing accuracy, efficiency, and overall payroll functionality
  • Partner with People & Culture to ensure accurate and timely processing of new hires, terminations, promotions, ad-hoc compensation and merit increases
  • Address or respond to inquires from managers, employees and finance department regarding payroll and expenses in agreed turnaround time
  • Administer commission and bonus incentive process and communications


Benefits:

  • Oversee and ensure company benefits align with collective agreements and employment contracts, managing enrollments, terminations, auditing and updates with the Service providers
  • Responsible for administration of benefits and remittance of premiums as well maintenance of benefit files for group employees


Reporting & Systems:

  • Oversee the employee database by managing updates for new hires, terminations, and employee information changes (e.g., addresses, bank accounts), as well as adjustments to rates, taxable benefits, and deductions
  • Maintain attendance and vacation reporting, and provide monthly reports to leaders
  • Maintain headcount reporting
  • Ad hoc reporting and trend analysis as required
  • Responsible for compiling budgetary information during the annual planning cycle
  • Other duties as required or assigned


Education & Experience Required:

  • A minimum of 3-5 years of payroll experience
  • Certified Payroll Designation (PCP) an asset
  • Proficient in Microsoft Office Suite and Dayforce mandatory
  • Experience in unionized environment an asset


Skills Required:

  • Ability to maintain strict confidentiality
  • Accuracy and attention to detail is critical
  • Strong initiative and self-motivation skills
  • Excellent organizational, prioritization and time management skills to deal with strict deadlines
  • Proven ability to effectively multi-task in a fast-paced deadline driven environment
  • Ability to adapt quickly to demanding situations
  • Excellent interpersonal and business communication skills
  • Strong aptitude for computer systems and software
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  • Demonstrated ability to work co-operatively in a tightly knit team and individually
  • Portrays professionalism and exemplifies exceptional customer service skills

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