Executive Assistant

3 weeks ago

Greater Montreal Metropolitan Area, Canada Jagger Full time

We’re supporting a high growth organization on their search for an Executive Assistant to join their team and support their President and CEO in Montreal. This is a full time opportunity ( 4x a week in office) for someone who thrives in a dynamic, high-performance environment and knows how to anticipate needs, keep operations running smoothly, and serve as a trusted right hand to busy executives.What You’ll DoManage complex calendars, coordinate meetings, and organize travel and logistics.Act as the key liaison between executives, clients, and partners—handling communications with professionalism and discretion.Draft, proofread, and prepare reports, presentations, and correspondence.Prepare materials and briefing documents for meetings; record and track follow-up items.Support special projects, research, and operational tasks to keep priorities moving forward.Manage vendor relationships, expenses, and administrative workflows.Help improve internal processes and keep the team organized and on trackWhat We’re Looking For5+ years of experience as an Executive Assistant, Senior Administrator, or Operations Coordinator.Background supporting a CEO of a 50-100 person organization before would be ideal. Exceptional communication and organizational skills.Strong judgment and ability to handle confidential information.Proficiency in Microsoft Office Suite and Google Workspace; experience with CRM tools is a plus.Self-starter mindset — reliable, resourceful, and solutions-focused.Comfortable working independently in a remote environment.

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