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Office Assistant

4 months ago

Etobicoke, Canada Loopstra Nixon LLP Full time

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.


We are looking for an Office Assistant to join our team at our Head Office in Etobicoke. This role is ideal for someone who enjoys physical work, has a keen eye for detail, and thrives in a fast-paced environment.


What you will be doing:


  • Manage mailroom operations including sorting, distributing, and dispatching mail with precision and efficiency.
  • Handle shipping and receiving duties, ensuring timely processing of packages and correspondence.
  • Assist with facilities management tasks such as moving furniture, setting up rooms for events, and conducting minor repairs.
  • Maintain inventory of office and mailroom supplies, placing orders and restocking as necessary.
  • Provide support for office reorganizations and internal moves.
  • Perform regular checks of physical spaces to ensure they are well-maintained and safe.


Qualifications:


  • Ability to comfortably lift to 40 lbs. as required.
  • At least one year of experience in a similar role, with a focus on mailroom or facilities tasks.
  • Demonstrated ability to maintain high levels of professionalism and confidentiality.
  • Ability to work independently and as part of a team.
  • Strong verbal and written communication skills.
  • Excellent organizational skills and the ability to prioritize tasks efficiently.
  • A customer service-oriented mindset, ready to assist colleagues and contribute to a positive office environment.